Tender Title: Tentage Service Lumpsum Based - Outdoor Gatherings; Hiring of 10 Nos Mist Fan and 2400 Sqft Carpet
Reference Number: GEM/2025/B/6160066
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Tender aims to secure comprehensive tentage services alongside the hiring of essential amenities for outdoor gatherings hosted by the Ministry of Defence. The specific requirement includes the provision of 10 mist fans and an area of 2400 sqft of carpet (dimensions 60 x 40 ft), tailored to accommodate various military events effectively. The objectives include ensuring comfort for attendees through temperature control and creating an inviting atmosphere with quality carpeting, which contributes to the overall success of organized gatherings.
Scope of Work and Objectives
The service provider is expected to deliver a complete tentage solution that includes:
- Setting up a robust tent structure equipped for outdoor conditions.
- Installation of 10 mist fans to facilitate a comfortable environment.
- Laying out 2400 sqft of high-quality carpet that enhances the visual appeal and comfort for guests. The objective is to achieve a successful event execution with high standards for service delivery and customer satisfaction.
Eligibility Criteria
To qualify for this tender, bidders must meet specific requirements such as:
- Being a registered business entity compliant with relevant laws and regulations.
- Demonstrating previous experience in delivering similar tentage services.
- Possessing adequate financial capability to undertake the project effectively.
Technical Requirements
Bidders are required to comply with specific technical requirements, including:
- Provision of high-standard mist fans capable of efficient cooling.
- Supply of durable outdoor carpeting appropriate for military events.
- Adherence to safety standards in the installation process.
Financial Requirements
Potential bidders must provide proof of financial stability through necessary documentation, such as balance sheets and profit-loss statements, to demonstrate their ability to fulfill the contract.
Document Submission Details
All submissions must be compiled in a clear format as specified in the tender instructions. Required documents typically include:
- Eligibility proof documents
- Financial statements
- Technical specification sheets Submissions should be channeled through the designated government electronic procurement platform, ensuring timely delivery before the closure of the acceptance window.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) as a means to promote inclusivity and support local businesses. Provisions will be in place to ensure that startups can also participate comfortably.
Evaluation Process
The evaluation of bids will follow a detailed process:
- An initial screening of documents for compliance with eligibility criteria.
- Technical evaluation based on the proposal's merits against predefined benchmarks.
- Financial evaluation to ascertain cost-effectiveness alongside quality.
Delivery Locations
Services rendered under this tender must be delivered at designated military event locations specified by the Department of Military Affairs, ensuring they meet all logistical and operational requirements.
Contact Information
For any queries regarding this tender, please reach out to the Department of Military Affairs via their official channels. Ensure that all communication is directed appropriately—specific contact details can be found on the official procurement platform.
In conclusion, entities interested in providing tentage services are encouraged to carefully analyze the requirements and prepare their submissions according to the outlined guidelines to ensure successful participation in this tender.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
3 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity within the applicable industry standards. It is crucial for potential bidders to demonstrate their experience in providing tentage services, ensuring compliance with local regulations. Documentation to support financial viability, along with relevant certificates reflecting operational capabilities, must also be submitted.
The technical specifications require the mist fans to have an efficient cooling capacity suitable for outdoor conditions. The carpet should be durable and designed for outdoor gatherings, emphasizing aesthetics and comfort. Compliance with safety and quality standards is mandatory to ensure a successful implementation of services at military events.
The payment terms typically involve an upfront payment upon contract acceptance, with the balance payable upon successful completion of the service delivery as per the satisfaction of the Department of Military Affairs. Exact payment terms should be reviewed within the tender documents for specifics on installment conditions.
Submissions must be delivered through the designated government electronic procurement platform. Each submission method will be outlined in the tender documentation, ensuring documentation is readily accessible and meets the supported formats specified.
Yes, there are specific provisions that promote participation from Micro, Small, and Medium Enterprises (MSEs). This includes prioritization in the evaluation process and possible relaxations in financial criteria, thereby encouraging local businesses to engage in government tenders and facilitating an inclusive procurement process.
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