Tender Title: GEM/2025/B/6164810
Issued By: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The tender GEM/2025/B/6164810 pertains to the comprehensive supply and installation of various musical equipment and accessories, which includes Rubber Mat Installation, Grassi GR 710 MK II Flute, Cymbals (Meinl Crash Ride), Keyboard Bag (XPX 10), and Keyboard Stand (TT4). The objective of this project is to enhance the operational capabilities of military facilities by providing high-quality musical instruments and supporting equipment. It is critical to ensure that all installations meet specified standards and fulfill the requirements set forth by the Ministry of Defence.
Eligibility Criteria
To qualify for participation in the tender, bidders must meet the following eligibility criteria:
- Registered legal entities capable of performing the required activities
- Proven track record in supplying similar products and services within the defense or related sectors
- Adherence to statutory and regulatory requirements related to defense procurement
Technical Requirements
Proposals must align with the technical requirements outlined in the tender documentation, which include:
- Specifications for the materials and equipment being supplied
- Quality assurance protocols and compliance with military standards
- Detailed installation methodologies and timelines
Financial Requirements
Bidders will need to demonstrate financial stability, providing necessary documentation that reflects their ability to undertake the project financially. This could include:
- Latest financial statements
- Bank guarantee or proof of sufficient cash flow to support the procurement.
Document Submission Details
All bids must be submitted electronically via the prescribed government portal by the specified deadline. The submissions should include:
- Completed bid forms
- Technical and financial proposals
- Any supplementary documentation as required by the tender guidelines
Special Provisions
A provision for Micro, Small, and Medium Enterprises (MSEs) may be available, encouraging participation from these sectors. Additionally, startups are encouraged to apply, promoting innovation and competition within the tender process.
Evaluation Process
Bids will be evaluated based on a structured evaluation criteria that considers both technical and financial aspects. The evaluation will aim to identify the most competent bidders who provide value for money while meeting the Ministry's objectives.
Delivery Locations
The successful bidder will be required to deliver the installed equipment to specified military locations, details of which will be provided upon award of the tender.
Contact Information
For further information, bidders should refer to the official communication channels provided in the tender documentation. Contact guidelines for queries related to the tender proposal is also highlighted within the documentation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include the necessity for bidders to be a registered entity with proven experience in supplying similar products. Additionally, they must comply with statutory regulations governing defense procurement and provide documentation establishing their capability to meet project demands.
Bidders must adhere to detailed technical specifications specified in the tender documentation. This includes the quality standards of the products like the Grassi GR 710 MK II Flute and Meinl Crash Ride Cymbals, and all must comply with military specifications ensuring durability and performance.
The payment terms will be outlined in the tender documents, including details on the Earnest Money Deposit (EMD) required at the time of submission. Typically, the EMD is set at a percentage of the total bid value, reinforcing the seriousness of proposals submitted.
Bids must be submitted electronically via the designated government procurement portal. It is crucial to ensure that all submission methods adhere to the electronic format specified, with all required documents attached in the accepted formats.
Yes, there are specific provisions designed to promote Micro, Small, and Medium Enterprises (MSEs) participation in the tender process, which may include concessions on fees or preference in evaluation criteria to encourage inclusivity and support local business growth. Compliance with Make in India policies is encouraged to bolster the local manufacturing sector.
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