Department of Military Affairs Tender by Hqids (GEM/2025/B/6120357)
NK000847,NK000053,NK000872,NK001091,NK000050,NK000870
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Tender Title: Desktop Supply and Installation
Reference Number: GEM/2025/B/6120357
Issuing Authority: Department of Military Affairs, Ministry of Defence
Scope of Work and Objectives
The primary objective of this tender is to supply and install high-quality desktops for the Indian armed forces. Vendors are required to provide desktops that meet the specific requirements set forth by the Department of Military Affairs. The scope of work includes but is not limited to the procurement of hardware, installation, configuration, and post-installation support services. The overall goal is to enhance operational capacity through upgraded technological solutions.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity under relevant laws (e.g., Companies Act, Partnership Act).
- Previous experience in supplying similar technology solutions to government entities or regulated sectors will be an advantage.
- Compliance with any statutory requirements as defined by the Ministry of Defence.
- Must not be blacklisted or debarred by any government agency.
Technical Requirements
The technical requirements are critical to ensure the quality and reliability of the desktops to be supplied. Vendors must ensure that:
- The desktops specified must include modern hardware specifications that can accommodate necessary software applications.
- Desktops should provide sufficient warranty and after-sales support.
- Each desktop should meet energy efficiency standards as indicated by relevant certification authorities.
Financial Requirements
Vendors are expected to provide a comprehensive pricing structure that includes:
- Unit costs for the desktops, taxes, and any additional charges.
- An Earnest Money Deposit (EMD) as specified in the tender documentation.
- Compliance with any financial regulations laid down by the Ministry of Defence.
Document Submission Details
Bidders must ensure that all required documents are submitted in the specified format. Documents include:
- Bid initiation form and EMD payment confirmation.
- Technical specification sheets and financial proposal.
- Certifications proving eligibility and compliance with regulatory standards.
Special Provisions
This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. These may encompass:
- Relaxed eligibility criteria for MSEs and startups
- Financial incentives or administrative support to assist MSEs in complying with tender requirements.
Evaluation Process
The evaluation process will consider both technical and financial proposals. Key factors include:
- Compliance with technical specifications.
- Pricing competitiveness and clarity in the financial proposal.
- Past performance and experience of the vendor in similar projects.
- The bid will be evaluated based on a scoring system that prioritizes overall value and adherence to requirements.
Delivery Locations
Successful bidders will be responsible for delivering the desktops to designated military installations across India, as specified during the award phase.
Contact Information
While specific contact information is not provided in the tender document, it is advisable for interested vendors to regularly check the official portal of the Ministry of Defence for any updates or clarifications.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsFrequently Asked Questions
The eligibility requirements for this tender include being a registered entity, having prior experience in providing similar technology solutions to government entities, and compliance with regulatory standards as set by the Ministry of Defence. Additionally, vendors must not be blacklisted by any government agency. It is important for bidders to thoroughly review the tender documents and ensure all criteria are met to avoid disqualification.
To qualify for this tender, vendors must provide several vital certificates and documents. These include a valid business registration certificate, compliance certificates related to the technology being supplied, and any certifications that showcase adherence to quality standards. Furthermore, evidence of previous work carried out for similar organizations may be required to substantiate the vendor’s experience and reliability as a supplier.
To register for this tender, interested vendors must follow the registration process as outlined in the tender documentation. Typically, this involves filling out a bid initiation form available on the official procurement platform. Vendors must also ensure they meet all eligibility criteria and submit required documentation such as the Earnest Money Deposit (EMD) and certifications to complete the registration process.
The submission of documents must adhere to the formats specified in the tender. Generally, accepted document formats include PDF for technical proposals and Excel or CSV for financial submissions. Vendors should ensure that their documents are clearly labeled and include all required information to facilitate the evaluation process.
MSEs and startups have specific benefits outlined in this tender to encourage their participation. These benefits may include easy eligibility norms, financial support, and incentives that reduce administrative hurdles. The Department of Military Affairs aims to support smaller businesses to foster innovation and competitive pricing, ultimately aiding in the growth of the domestic industry and compliance with ‘Make in India’ policies.
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