Tender Title: Provisioning of PA System at Parade Ground
Tender Reference Number: GEM/2025/B/6087330
Issuing Authority: Department of Military Affairs, Ministry of Defence
The Provisioning of PA System at Parade Ground is an essential tender aimed at establishing a comprehensive public address (PA) system designed for various events held at the designated parade ground. The primary objectives of this tender include the procurement, installation, and testing of a robust PA system to meet the auditory needs of spectators and participants alike.
Scope of Work and Objectives
The scope of work entails the supply and installation of a Public Address System, which should include:
- T Horn type speakers mounted on 20 ft poles.
- SAX 200 DX speakers specifically designed for spectators, mounted on removable tripod stands.
- Studio master active speaker (250 W) as a monitor on dias, also mounted on removable tripod stands.
- Additional equipment including TEZA 4000 Ahuja amplifiers for six horn type speakers, SSA 250 amplifiers for spectator speakers, associated cabling within 200 meters of PVC, and a variety of Shure microphones (collar mikes, wired mikes with stands, and wireless mikes).
- A robust inverter for power supply, a mixing console, male to male P38 aux cables (30 meters with MX 6.35 jack), and a metallic rack featuring lock and key arrangements for preserving two amplifiers and associated hardware.
Eligibility Criteria
To be eligible for participation in this tender, bidders must fulfill the following criteria:
- Must be a registered entity involved in the supply and installation of sound systems or related technology.
- Compliance with local laws and regulations governing procurement.
Technical Requirements
The equipment to be provided must meet specific technical specifications:
- All speakers and amplifiers must provide quality sound coverage suitable for large gatherings.
- The system should be capable of withstanding outdoor conditions.
- Compliance with industry-accepted technical standards and certifications pertaining to audio equipment.
Financial Requirements
Bidders are required to submit a clear financial proposal outlining the total cost of goods and services offered. Financial stability and previous experience in large installations of similar nature will also be taken into consideration during the evaluation process.
Document Submission Details
Bidders should ensure that all required documents, including proposals, technical specifications, and financial statements, are submitted electronically as specified in the tender guidelines. Both hardcopy and digital copies of relevant certifications and business registrations must be included.
Special Provisions
There may be provisions available for Micro, Small, and Medium Enterprises (MSEs) and startups, allowing them additional benefits in terms of reduced financial guarantees or improved evaluation criteria.
Evaluation Process
The evaluation process will be carried out based on predetermined criteria, which include:
- Compliance with technical specifications
- Price competitiveness
- Quality of past performance and experience in similar projects
Delivery Locations
The equipment is to be delivered to the designated Parade Ground as specified by the issuing authority. Bidders must include delivery capabilities within their proposals.
Contact Information
For any inquiries regarding this tender, interested bidders should contact the issuing authority directly. (Contact details are typically available within the full tender documentation.)
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity involved in the supply and installation of sound systems or related technology. Bidders must also demonstrate compliance with local laws and regulations governing procurement, ensuring a seamless integration into the requirements set forth by the Department of Military Affairs.
The equipment must conform to industry-accepted technical specifications. This includes providing quality sound coverage suited for outdoor events. The amplifiers and speakers should meet performance standards to effectively cater to large audiences while being durable enough to withstand varying environmental conditions.
Bidders must present a comprehensive financial proposal that clearly outlines the total cost for goods and services. In addition to pricing, bidders should demonstrate their financial stability and provide evidence of past performance in installations of similar magnitude, which will be analyzed during the evaluation process.
Bidders should electronically submit the required documents through the designated online portal. All proposals must include both hard and digital copies of necessary certifications, technical specifications, and financial statements as outlined in the tender guidelines.
Yes, there are specific provisions available for Micro, Small, and Medium Enterprises (MSEs) and startups, granting them additional advantages such as reduced financial guarantees and favorable evaluation criteria. These incentives aim to encourage participation and support the growth of smaller businesses within the public procurement landscape.
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