GEM/2025/B/6218340 - Department of Military Affairs

Flex Board with iron frame,Printed leaflets size 20 cms into 30 cms for publicity,Fee of instructor

Doda, Jammu & kashmir
Goods
Qty:642

Tender Timeline

Tender Issue
May 27, 2025 at 10:12 AM

Tender Title: a14aa7b4

Issuing Authority: Department of Military Affairs, Ministry of Defence

Scope of Work and Objectives

The a14aa7b4 tender invites bids for the procurement of various educational and support materials, as well as service provision for instructional purposes. The primary objective is to facilitate streamlined operations for training programs by sourcing essential items which include, but are not limited to, Flex Boards with iron frames, printed leaflets sized 20 cms into 30 cms for publicity, and various educational resources such as pens, erasers, notebooks, and first aid kits. The tender outlines the need for hiring instructors with specific monthly fees, renting rooms, and procuring essential equipment such as projectors and generators.

Eligibility Criteria

To qualify for participation in this tender, bidders must be a registered entity and possess relevant experience in supplying educational materials and services. Additionally, all participants must comply with local regulations and demonstrate a track record of satisfying similar contracts in the past.

Technical Requirements

Bidders should adhere to stringent technical specifications including the quality of materials supplied, printing standards for educational materials, and compliant safety standards for the first aid kits.

Financial Requirements

Proposals must include a detailed financial breakdown, outlining the costs associated with the materials and services specified in the scope of work. The pricing should align with the Ministry of Defence's budgetary expectations and reflect competitive market rates.

Document Submission Details

Bidders must submit all required documentation in specified formats to ensure compliance with evaluation criteria. All submissions should be made electronically, adhering to specified deadlines, with appropriate references to tender number a14aa7b4.

Special Provisions

This tender includes provisions benefiting Micro, Small, and Medium Enterprises (MSEs) and offers additional incentives for startups, promoting inclusivity within the procurement process. These provisions are designed to assist smaller entities in participating effectively.

Evaluation Process

The evaluation will be conducted based on a clear set of criteria focusing on the quality, cost-effectiveness, and compliance with technical requirements listed in the tender. This structured evaluation process aims to ensure transparency in selections.

Delivery Locations

The goods and services procured under this tender are to be delivered to specified locations as outlined in the tender documents. Ensuring timely delivery is critical for the success of ongoing training programs.

Contact Information

For inquiries related to the tender, bidders may refer to the contact points readily available in the tender documentation for further assistance.

Tender BOQ Items

17 Items
1.

Flex Board with iron frame

Qty:2
Unit:nos
15
2.

Printed leaflets size 20 cms into 30 cms for publicity

Qty:100
Unit:nos
15
3.

Fee of instructor Rs 9000 per month for instructors Two instructors for two months

Qty:2
Unit:nos
15
4.

Hiring of one room for two months Rs 5000 per room per month

Qty:1
Unit:nos
15
5.

Hiring of Projector Rs 3000 per month for one projector one projector for two months

Qty:1
Unit:nos
15
6.

Hiring of generator Rs 3000 per month for one generator one generator for two months

Qty:1
Unit:nos
15
7.

Printing and lamination of certificates of participation

Qty:50
Unit:nos
15
8.

White Board 6inch into 6 inch with Iron Stand

Qty:1
Unit:nos
15
9.

Pen

Qty:50
Unit:nos
15
10.

Pencil

Qty:200
Unit:nos
15
11.

Eraser

Qty:100
Unit:nos
15
12.

Note Book 54 gsm 200 pages

Qty:50
Unit:nos
15
13.

Marker

Qty:10
Unit:nos
15
14.

A4 Paper for printing of Question Papers and Notes etc

Qty:20
Unit:ream
15
15.

Books for preparation of written exam

Qty:50
Unit:nos
15
16.

First Aid Kit with Hydrocolloid and Hydrogel

Qty:2
Unit:nos
15
17.

Memento to Instructors

Qty:2
Unit:nos
15

General Information

Item Category
Flex Board with iron frame , Printed leaflets size 20 cms into 30 cms for publicity , Fee of instructor Rs 9000 per month for instructors Two instructors for two months , Hiring of one room for two months Rs 5000 per room per month , Hiring of Projector Rs 3000 per month for one projector one projector for two months , Hiring of generator Rs 3000 per month for one generator one generator for two months , Printing and lamination of certificates of participation , White Board 6inch into 6 inch with Iron Stand , Pen , Pencil , Eraser , Note Book 54 gsm 200 pages , Marker , A4 Paper for printing of Question Papers and Notes etc , Books for preparation of written exam , First Aid Kit with Hydrocolloid and Hydrogel , Memento to Instructors
Ministry Name
Ministry of Defence
Department Name
Department of Military Affairs
Organisation Name
Indian Army
State
Jammu & kashmir
City
Doda

Financial Information

Bid Offer Validity
180 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7826207.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Annual Turnover
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

The eligibility requirements for this tender include being a registered entity whose experience aligns with the project specifications. Bidders must demonstrate past performance in similar areas, ensuring they meet all local compliance regulations and possess the necessary operational capabilities.

The technical specifications for this tender focus on the quality of materials, durability of printed products, and adherence to educational standards. Suppliers must ensure that all items, such as first aid kits and instructional materials, meet safety regulations and are fit for the intended educational purpose.

Bidders must provide a performance security that aligns with the financial value of supplies and services offered. The performance security aims to guarantee the fulfillment of obligations outlined in the tender, with precise amounts detailed in the procurement documents.

Submissions should be made electronically through the designated tender portal. Acceptable document formats include PDF and DOCX, ensuring that all financial breakdowns, technical offers, and required documentation are concise and clearly presented.

Participation in this tender provides significant benefits for MSEs, such as eligibility for special provisions and competitive advantages that can lead to greater market visibility. Additionally, there are incentives to foster their involvement in government procurements, enhancing their growth and sustainability within the sector.

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