Department of Military Affairs Tender by Indian Army (GEM/2025/B/6153143)
ASUS Vivobook S 14 OLED, AMD Ryzen AI 9 HX 370, 2.0GHz, 24GB RAM, 512GB SSD, 3K OLED 16: 10 120Hz 4
Tender Timeline
Tender Title: ASUS Vivobook S 14 OLED Supply
Reference Number: GEM/2025/B/6153143
Issuing Authority: Department of Military Affairs, Ministry of Defence
The ASUS Vivobook S 14 OLED tender aims to procure advanced laptop systems equipped with AMD Ryzen AI 9 HX 370 processors, ensuring enhanced performance suitable for various applications. This procurement will enhance the operational efficiency of personnel within the ministry by improving their computing capabilities through modern technology.
Scope of Work and Objectives
The primary objective of this tender is to acquire 1 unit of ASUS Vivobook S 14 OLED, designed to meet robust technological requirements. The selected supplier will be responsible for:
- Delivering complete units with the following specifications:
- Processor: AMD Ryzen AI 9 HX 370, 2.0GHz
- Memory: 24GB RAM
- Storage: 512GB SSD
- Display: 3K OLED 16:10 with a refresh rate of 120Hz
- Ensuring that all products meet rigorous quality standards as outlined in the tender documents.
Eligibility Criteria
Participating suppliers must fulfill the prescribed eligibility criteria which includes:
- Being a registered entity in relevant business categories.
- Possessing necessary certifications and compliance with product quality standards.
- Demonstrating experience in supplying similar IT equipment to governmental or large corporate entities.
Technical Requirements
The laptops must conform to specific technical requirements, which include:
- Operating system compatibility.
- Durability standards as defined by international norms.
- Energy efficiency ratings that meet or exceed specified benchmarks.
Financial Requirements
Participants must provide a comprehensive pricing structure that outlines all costs involved in the supply, including shipping and handling charges. Details of any discounts applicable to bulk orders should also be included.
Document Submission Details
Suppliers are required to submit their proposals electronically through the designated procurement platform. All documents must be formatted in standard formats, such as PDF or Microsoft Word to ensure compatibility with evaluation systems.
Special Provisions
- There are specific benefits for Micro, Small, and Medium Enterprises (MSEs) encouraging them to participate in the tender.
- Startups may receive additional consideration during the evaluation process.
- Vendors complying with the 'Make in India' initiative will have an advantage in their submissions.
Evaluation Process
The evaluation of bids will be carried out based on the lowest price, technical compliance with specifications, and vendor reliability. Performance security may be required upon selection to ensure fulfillment of the supply order.
Delivery Locations
All products must be delivered to designated military facilities as specified within the tender documents. It is required that deliveries adhere to timelines mentioned in the guidelines.
Contact Information
For any inquiries or further clarification, participants are encouraged to reach out through the official communication channels listed in the procurement portal.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity in a relevant business category, holding necessary certifications, and proving experience in supplying similar IT equipment. Additionally, compliance with all applicable local regulations is essential for participation.
To participate in this tender, suppliers must possess certifications that demonstrate compliance with industry standards. Commonly required certificates include ISO certifications, compliance with safety and performance standards, and specific IT product certifications relevant to the ASUS Vivobook S 14 OLED.
The registration process requires suppliers to create an account on the designated procurement platform and submit necessary documentation, which verifies their eligibility. Once registered, suppliers can access all tender details and submit proposals electronically.
The acceptable document formats for submissions include PDF and Microsoft Word. This ensures compatibility with the electronic evaluation systems and maintains the integrity of the submission.
Vendors must provide an Earnest Money Deposit (EMD) as part of their bid to ensure commitment. Upon selection, performance security may be required. Payment terms will typically be defined in the contract, including conditions for progress payments and completion upon satisfactory delivery of goods.
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