Tender Title: Bid for Procurement of Stationery Items for Examination

Reference Number: 97f33da2
Issuing Authority: Department of School Education and Literacy, Ministry of Education

In the ongoing efforts to enhance educational resources, the Department of School Education and Literacy invites qualified agencies to submit bids for the procurement of stationery items required for conducting examinations. This bid encompasses a variety of items that will be utilized across various educational institutions.

Scope of Work and Objectives

The objective of this tender is to procure examination answer sheets and other essential stationery items that facilitate the examination process. These will comprise:

• Examination answer sheets consisting of 4, 8, 12, and 16 pages, with a specified school name on them.
• Additional stationery items that include Lapcare toner cartridges, red pens, stapler pins, drawing sheets, rubber bands, threads, graph papers, and maps.

The total quantity to be procured amounts to 38,297 units of various items specified in the bid documents.

Eligibility Criteria

To qualify for this tender, bidders must meet the following criteria:

• A registered entity capable of fulfilling the requirements.
• Proven experience in supplying similar items to educational institutions or organizations.
• Compliance with relevant standards and regulations within the educational supplies sector.

Technical Requirements

Bidders must ensure that:

• All examination answer sheets meet given specifications concerning dimensions and paper quality.
• All stationery items comply with industry standards ensuring reliability and performance.
• Samples may be required for evaluation, as specified in the detailed bid documents.

Financial Requirements

Bidders need to demonstrate their financial stability through:

• Audited financial statements for the last three years.
• Proof of relevant financial capacity to fulfill large orders and commitments.

Document Submission Details

Potential bidders should submit all required documents electronically through the designated procurement platform. Complete details about the required documentation and submission method are provided in the bid documents. Late submissions may lead to disqualification.

Special Provisions

There are provisions in place to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders falling within these categories may be eligible for supportive measures, including exemption from certain fees and priority in evaluation.

Evaluation Process

Proposals will undergo a meticulous evaluation based on:

• Compliance with technical specifications.
• Financial feasibility and competitiveness of the bid.
• Past performance and experience in similar procurement activities.

The evaluation process aims to ensure that the selected vendor can deliver high-quality items within the required timelines.

Delivery Locations

The delivery of all procured items will be coordinated with the respective educational institutions, with specific locations detailed in the procurement documents.

Contact Information

Direct contact details for the issuing authority have been provided within the bid documents to assist potential bidders in obtaining further clarifications or information related to this tender.

In conclusion, this procurement opportunity presents a modular approach to acquiring essential examination stationery that plays a critical role in ensuring seamless educational processes. Interested parties are encouraged to prepare their proposals carefully and adhere to all guidelines established in the tender documents.