Department of School Education and Literacy Tender by Navodaya Vidyalaya Samiti (GEM/2025/B/6146996)
Atta Superfine White Brand Amar Mill,Rice Brand Darbar Mogra as per vidyalaya sample,Refined Oil Su
Tender Timeline
Tender Title: Procurement of Grocery Items
Reference Number: GEM/2025/B/6146996
Issuing Authority/Department:
The procurement process is issued by the Department of School Education and Literacy under the Ministry of Education. This initiative aims at provisioning essential grocery items to support educational institutions in providing adequate nutrition to students.
Scope of Work and Objectives
The objective of this tender is to supply a comprehensive range of grocery items including various brands and types as per specified quality standards. The overall scope includes:
- Atta Superfine White (Brand Amar Mill)
- Rice (Brand Darbar Mogra)
- Refined Oil (Brand Fortune, 1-litre packaging)
- Sugar
- Spices including Haldi, Mirch, Garam Masala, Kitchen King, Degi Mirch, and more, all in specified packaging.
The selected vendors will be expected to deliver a total quantity of 12,996 units of various grocery items, ensuring adherence to specified quality as per the provided samples from interested schools.
Eligibility Criteria
To qualify for participation in this tender, bidders must fulfill the following eligibility requirements:
- Be a registered entity or business with appropriate licenses.
- Demonstrate previous experience in the supply of grocery or food items.
- Have a valid GST registration and compliance with local regulations.
Technical Requirements
Bidders should submit products that conform to the technical specifications outlined in the tender documentation. This includes adherence to health and safety standards, packaging regulations, and quality assurance parameters established by the relevant authorities.
Financial Requirements
Financial viability is a critical aspect, and bidders may be required to provide:
- A Earnest Money Deposit (EMD) as specified.
- Evidence of prior financial capability, possibly through bank statements or financial reports.
Document Submission Details
All documents should be submitted via the designated tender portal. Key documents include:
- Eligibility documents
- Technical and financial bids
- Compliance certificates
Special Provisions
Special provisions may be available for Micro, Small, and Medium Enterprises (MSEs) or startups, which may include relaxation in eligibility criteria or financial assists to encourage participation in government projects.
Evaluation Process
The evaluation of bids will be conducted based on:
- Compliance with technical and financial criteria.
- Pricing competitiveness.
- Quality of products offered.
Bids will be assessed in accordance with transparency and fairness to identify the most suitable vendors for awarding the contract.
Delivery Locations
The grocery items are to be delivered at designated educational institutions as specified in the tender document. It is critical that the delivery schedules align with the academic calendar to ensure timely provision.
Contact Information
For questions or clarifications, bidders are encouraged to reach out to the issuing authority through the provided official communication channels listed in the tender document.
In conclusion, this tender is an opportunity to engage with the education sector by supplying essential grocery items that support student welfare. Interested bidders are encouraged to prepare their bids meticulously addressing all outlined requirements to ensure successful participation.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity, possessing necessary licenses, and demonstrating experience in supplying grocery items. Further, compliance with local regulations such as GST registration is also mandatory.
To ensure compliance, bidders must submit several required certificates along with their bids. These typically include GST registration, product quality certifications, and any relevant health and safety compliance documents as per local laws.
The registration process involves creating an account on the designated tender portal. Bidders must provide essential information, upload required documents, and adhere to submission guidelines outlined in the tender documentation.
For bid submissions, the accepted document formats generally include PDF, JPEG, and other standard file formats as specified in the tender document. It’s crucial that all documents are clear, readable, and correctly formatted.
The Earnest Money Deposit (EMD) is a security deposit that bidders must submit with their bids to demonstrate their genuine interest. The specifics of the EMD amount and submission process are detailed in the tender documentation and must be followed to ensure eligibility.
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