Department of Tourism Tender by Institute Of Hotel Management (GEM/2025/B/6159228)
Steam Cleaner,Hot and Cold Water High Pressure Jet,Single disc floor scrubbing machine,Foam Generat
Tender Timeline
Tender Title: Housekeeping Machine
Reference Number: GEM/2025/B/6159228
Issuing Authority/Department: Department of Tourism, Ministry of Tourism
Scope of Work and Objectives
The Housekeeping Machine tender encompasses the procurement of high-efficiency cleaning equipment, specifically including, but not limited to, steam cleaners, hot and cold water high-pressure jet cleaners, single-disc floor scrubbing machines, foam generators, and fly traps. The main objective of this tender is to enhance cleanliness and maintenance standards in facilities managed by the Ministry of Tourism. Successful vendors will provide these machines to ensure reliable and efficient upkeep of tourism sites across various locations.
Eligibility Criteria
Vendors must meet certain eligibility criteria to participate in this tender. These include being a registered entity and having a proven track record in delivering similar cleaning equipment efficiently. Potential bidders must demonstrate adequate capabilities, experience in supply, and compliance with local regulations.
Technical Requirements
Vendors must propose equipment that meets specified technical requirements for performance standards, including power efficiency, durability, and warranty provisions. Detailed specifications for each machine type are outlined in the tender documentation, and compliance with ISO or equivalent standards is requisite.
Financial Requirements
Bidders are required to submit a financial proposal that outlines pricing for each item and terms of payment. Pricing must be competitive and reflect the quality of products offered. Additionally, all bids will be evaluated based on overall cost-effectiveness.
Document Submission Details
Interested parties must submit their bids in a sealed envelope to the designated office of the Department of Tourism. The proposal should include the technical and financial documents in line with tender requirements. Specific submission formats are outlined in the tender documentation, and late submissions will not be entertained.
Special Provisions
Provisions exist to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and eligible startups. These businesses may benefit from relaxed qualification requirements and enhanced consideration during the evaluation process, in line with governmental policies supporting Make in India initiatives.
Evaluation Process
The evaluation of bids will follow a structured process whereby technical proposals are assessed first, followed by financial evaluations. Bids will be awarded based on technical merit, cost, and adherence to the outlined specifications.
Delivery Locations
Successful bidders will be responsible for delivering the equipment to various locations specified by the Ministry of Tourism across the country, ensuring timely and safe delivery of all items.
Contact Information
For further details, potential bidders are encouraged to reach out to the Department of Tourism's official contacts, as stated in the tender documentation. Accurate and up-to-date contact details ensure that bidders can clarify any doubts regarding the procurement process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, having a history of successfully supplying similar cleaning equipment, and adherence to local regulations. Bidders must demonstrate financial stability and an understanding of the technical specifications outlined in the tender.
Vendors must provide relevant certificates including registration certificates, GST registration, and any quality assurance certifications such as ISO. These certifications establish credibility and compliance with the expected industry standards for the cleaning equipment.
The registration process involves submitting an application along with all required documents as specified in the tender documentation. Interested parties must ensure their bids meet the prerequisites outlined to avoid disqualification during evaluation.
Documents must be submitted in specified accepted document formats such as PDF or DOC. It is crucial to follow the submission guidelines provided in the tender documentation to ensure all materials are correctly formatted and accepted for review.
The payment terms are detailed in the tender documents, typically requiring a percentage of the total bid amount as an upfront payment, followed by installments tied to delivery milestones. Compliance with these terms ensures clarity and trust between suppliers and the Department of Tourism.
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