E-Sarkar Digitization Tender: Gujarat Irrigation Project
Inviting Unit rate for the work of Digitization and uploading of records in E-Sarkar and other allied services
Tender Details
- Behind the Bus Stand, Modasa - 383315
- Submission Start:April 25, 2025 at 06:00 PM
- Document Download End:May 8, 2025 at 06:00 PM
The Gujarat Irrigation Project Division-Modasa invites bids for the digitization and uploading of records to the E-Sarkar platform. This INR 500,000 project aims to modernize record keeping and improve accessibility. Qualified service providers with experience in digitization projects are encouraged to participate. The tender follows an open procurement method, and the deadline for bid submission is 2025-05-08. Key requirements include technical expertise in data entry, document scanning, data conversion, and system integration. The evaluation will consider technical expertise and financial competitiveness.
Overview
- Tender ID: NPROCURE/179203
- Description: Digitization and uploading of records in E-Sarkar and other allied services
- Department: Irrigation Project Division-Modasa, Narmada Water Resources, Gujarat
- Procurement Type: Services
- Estimated Cost: INR 500,000
- Open Tender
- Deadline: 2025-05-08
| Detail | Value |
|---|---|
| Tender ID | NPROCURE/179203 |
| Estimated Cost | INR 500,000 |
| Deadline | 2025-05-08 |
| Location | Modasa, Gujarat |
Scope of Work
This tender invites bids from qualified service providers to digitize and upload existing records to the E-Sarkar platform and other related systems. The scope includes:
- Data Entry and Validation: Accurate data entry of records into the designated systems.
- Document Scanning and Imaging: High-quality scanning and imaging of physical documents.
- Data Conversion and Migration: Converting data to compatible formats for E-Sarkar.
- Quality Assurance and Control: Implementing quality checks throughout the process.
- System Integration: Integrating digitized data with existing E-Sarkar workflows.
- Training and Support: Providing training to staff on using the digitized records.
Eligibility Criteria
Eligible bidders must meet the following criteria:
✓ Registered Business: Must be a registered business entity in India.
✓ Relevant Experience: Proven experience in digitization projects, preferably in the government sector.
✓ Technical Expertise: Possess the necessary technical skills and infrastructure.
✓ Financial Stability: Demonstrate sound financial standing.
| Criteria | Requirement |
|---|---|
| Experience | Minimum 3 years in digitization projects |
| Turnover | Minimum INR 2,000,000 in the last financial year |
Technical Specifications
The digitization process must adhere to the following technical specifications:
| Parameter | Requirement |
|---|---|
| Scanning Resolution | Minimum 300 DPI |
| Image Format | TIFF, PDF/A |
| Data Format | Compatible with E-Sarkar system |
| Security | Data encryption and access control measures |
Financial Requirements
Tender Fee: INR 900
EMD Amount: INR 50,000
Payment Schedule:
- 30% upon completion of data entry and validation
- 50% upon successful data migration and system integration
- 20% after final acceptance and user training
Bidding Process
- Obtain Digital Certificate: Bidders must have a valid Digital Certificate.
- Download Tender Documents: Download the tender documents from the Nprocure website.
- Submit Bid Online: Submit the technical and financial bids electronically.
| Date | Event |
|---|---|
| 2025-04-25 | Bid Submission Start Date |
| 2025-05-08 | Bid Submission Deadline |
Evaluation Criteria
Bids will be evaluated based on the following criteria:
| Criteria | Weightage |
|---|---|
| Technical Expertise | 60% |
| Financial Bid | 40% |
Important Dates
| Date | Event | Details |
|---|---|---|
| **2025-04-25** | Tender Posting Date | |
| **2025-05-08** | Bid Submission Deadline | 18:00:00 IST |
| 2025-05-09 | Preliminary Stage Evaluation | 12:00 IST |
| 2025-05-09 | Commercial Stage Evaluation | 12:15 IST |
Contact Information
Executive Engineer
Arvalli Irrigation Division
Modasa - 383315, Gujarat
Email: ipdn.irr@gmail.com
Additional Information
Bidders are encouraged to attend free vendor training camps organized every Saturday.
Industry & Sector Information
Primary Industry
Sectors
Related Industries
Target Audience
Tender Documents
4 DocumentsTender Stages
Tender Stages
| stage name | evaluation date | minimum forms for submission |
|---|---|---|
| Preliminary Stage | 09-05-2025 12:00 | 0 |
| Commercial Stage | 09-05-2025 12:15 | 0 |
Probable Bidders
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Frequently Asked Questions
You can procure a legally valid Digital Certificate (Class-III) as per the Information Technology Act-2000 from any licensed Certifying Authority of India.
Alternatively, you can contact (n)code solutions, a division of GNFC Ltd., which is a licensed Certifying Authority.
| Authority | Contact |
|---|---|
| Licensed Certifying Authority of India | (Refer to the list of authorized providers) |
| (n)code solutions |
The tender documents can be downloaded free of cost from the Nprocure website. Please visit the website and search for tender ID NPROCURE/179203.
1. Obtain Digital Certificate: Ensure you have a valid Digital Certificate. 2. Download Tender Documents: Download the complete set of tender documents from the Nprocure website. 3. Prepare Bids: Prepare your technical and financial bids as per the instructions provided in the tender document. 4. Submit Online: Submit your bids electronically on the Nprocure website before the deadline.
**The evaluation will be conducted in two stages:
1. Technical Evaluation (60%):**
- Relevant experience in digitization projects
- Technical expertise and infrastructure
- Proposed methodology and approach
2. Financial Evaluation (40%):
- Price competitiveness
- Payment terms
| Criteria | Weightage |
|---|---|
| Technical Expertise | 60% |
| Financial Bid | 40% |
Minimum Threshold: 70% in the technical evaluation.
**For any queries, please contact:
Executive Engineer Arvalli Irrigation Division Modasa - 383315, Gujarat Email: ipdn.**irr@gmail.com
You can also contact the Nprocure support team for technical assistance with the online bidding process.