Tender Title: Procurement of Intrinsically Safe Multi-Function Calibrator with Inbuilt HART and Foundation

Reference Number: GEM/2025/B/6105854
Issuing Authority/Department: GAIL India Limited under the Ministry of Petroleum and Natural Gas

The Procurement of Intrinsically Safe Multi-Function Calibrator with Inbuilt HART and Foundation tender aims to acquire a sophisticated technology solution to meet the evolving standards of calibration in the oil and gas sector. This multi-function calibrator is vital for ensuring the accuracy and precision of industrial instruments, critical for operational safety and efficiency.

Scope of Work and Objectives

The primary scope includes the supply of 12 units of intrinsically safe multi-function calibrators integrated with HART (Highway Addressable Remote Transducer) and Foundation Fieldbus interfaces. Suppliers are expected to provide comprehensive service provisions such as delivery, installation, commissioning, and training for end-users. The objective is to enhance calibration practices within facilities to ensure compliance with national and international standards.

Eligibility Criteria

Bidders must be registered entities with a valid business license. Additionally, they should possess relevant certifications in calibration equipment and technology. Companies that demonstrate significant experience in the supply and maintenance of similar equipment preferably in the oil and gas sector are encouraged to apply.

Technical Requirements

The proposed multi-function calibrator should meet high technical standards, including but not limited to:

• Intrinsic safety certification for hazardous environments
• Compatibility with HART and Foundation Fieldbus protocols
• High precision and stability in measurements
• Robust build quality to withstand industrial environments
• User-friendly interface and comprehensive user manuals

Financial Requirements

Bidders must provide a detailed financial bid, which includes the unit price per calibrator, estimated delivery charges, and any ongoing maintenance costs. Financial documentation should demonstrate the company's financial stability and ability to undertake this contract.

Document Submission Details

All necessary documentation should be submitted via the electronic bid submission portal by the stated deadline. Required documents include:

• Company registration certificates
• Technical and financial proposals
• Compliance certificates for intrinsic safety standards

Special Provisions

Provisions exist to favor Micro, Small, and Medium Enterprises (MSEs) and start-ups in the bidding process to promote local innovation and entrepreneurship. Specific advantages may include relaxed eligibility criteria and financial support mechanisms.

Evaluation Process

Bids will be evaluated based on a two-part system: technical qualifications and financial proposals. Technical proposals will be assessed for adherence to the specifications, innovation, and support services, while the financial bids will be evaluated for competitiveness, pricing, and total cost of ownership.

Delivery Locations

The delivery locations are defined primarily within GAIL India Limited facilities. Additional logistics considerations may be required for remote locations.

Contact Information

All inquiries regarding this tender should be addressed to the contact specified in the bid opportunity announcement on the procurement portal. Direct communication with GAIL India Limited for clarification is encouraged to ensure bid submissions meet all requirements.

This tender represents a significant opportunity for suppliers within the calibration equipment sector, enabling advancements in calibration technology within the critical oil and gas industry.