Government Tender for Printing & Mounting Agency for Bus Advertisements in Gujarat

This government tender invites qualified printing and mounting agencies to provide advertisement services on Gujarat State Road Transport Corporation (GSRTC) buses and related premises. The project involves publishing advertisements on flex banners, side and back panels of buses, and at various bus stations and depots across 16 departments. The tender aims to select a reliable agency capable of delivering high-quality printing and mounting services, ensuring widespread visibility of government and commercial advertisements. The scope covers advertisement publication on a large fleet of buses, bus stations, depot stands, and other premises, contributing to effective public communication and revenue generation for the Gujarat government. The tender is open to experienced firms with relevant technical capabilities and financial stability, offering a significant opportunity to secure a long-term government contract. The estimated value of the contract ranges between a minimum of [insert minimum value] and a maximum of [insert maximum value], with a validity period of 365 days. Interested bidders must adhere to the specified eligibility and technical criteria to participate.

The selected agency will be responsible for the following:

• Printing high-quality advertisements on flex banners and bus panels.
• Mounting advertisements securely on designated bus sides, back panels, and other specified premises.
• Ensuring timely delivery and installation across all specified locations.
• Maintaining the quality and durability of printed materials.
• Coordinating with GSRTC officials for scheduling and compliance.

The process includes:

1. Receiving the approved advertisement materials.
2. Printing banners and panels as per specifications.
3. Transporting printed materials to designated locations.
4. Mounting advertisements securely on buses and premises.
5. Regular inspection and maintenance of installed advertisements.

Specifications include:

Parameter	Requirement
Material	Flex banners, durable vinyl panels
Size	As per vehicle and station specifications
Durability	Minimum 12 months exposure
Installation	Secure mounting with weather-resistant fixtures

The agency must ensure compliance with all safety and quality standards and provide after-installation support as required.

• ✓ Must have valid registration and licensing for printing and mounting services.
• ✓ Attach scan copy of tender fee and EMD (₹200,000) along with other required documents.
• ✓ Proven experience in executing large-scale advertising printing and mounting projects.
• ✓ Financial stability demonstrated through recent financial statements.
• ✓ Must possess valid digital certificates for online bidding.

Qualification	Criteria
Tender Fee	₹11,800
EMD	₹200,000
Experience	Minimum 3 years in relevant services
Certification	Valid ISO or equivalent certification
Financial	Turnover of at least ₹50 lakhs in the last fiscal year

**Note:** Bidders must submit all documents in the specified format and ensure compliance with eligibility conditions to qualify for further evaluation.

The agency shall use weather-resistant, high-quality flex banners and vinyl panels conforming to the following technical parameters:

Specification	Details
Material Type	PVC vinyl, polyester flex
Thickness	440 GSM or higher
Printing Technology	UV-resistant digital printing
Color Quality	CMYK with fade resistance
Mounting Fixtures	Weatherproof, rust-resistant fixtures

Sequential process:

1. Material procurement as per specifications.
2. Digital printing with color calibration.
3. Quality inspection and approval.
4. Transportation to installation sites.
5. Secure mounting using approved fixtures.

All technical activities must adhere to industry standards and safety regulations to ensure durability and safety of advertisements.

The total contract value is estimated to range between ₹[min] and ₹[max], with the payment terms as follows:

Cost Breakdown	Amount (₹)
Printing	40% of total
Mounting	30% of total
Transportation	15% of total
Maintenance & Support	15% of total

Payments will be released in installments based on milestone completion and approval. The bidder must submit a detailed financial proposal along with the bid. All costs should be inclusive of taxes, transportation, and installation charges. The contract will be awarded based on the best value considering quality, experience, and cost-effectiveness.

Interested bidders must follow these steps:

1. Download tender documents and submit the tender fee and EMD before the deadline.
2. Attend the pre-bid meeting scheduled on 18-06-2025.
3. Submit the technical and financial bids electronically via the nProcure portal before 17-06-2025 18:00.
4. The bids will be opened publicly by the Chief Traffic and Commercial Manager.
5. Evaluation and award notification will follow within 10 days of bid opening.

Milestone	Date	Details
Tender Submission Deadline	17-06-2025 18:00	Last date for bid submission
Bid Opening	18-06-2025 14:35	Technical bid opening
Contract Award	Within 10 days of bid opening	Notification to successful bidder

Bids will be evaluated based on:

Criteria	Weightage
Price	40%
Experience and Past Performance	30%
Technical Capability	20%
Financial Stability	10%

Minimum qualifying score is 70%. Bidders must meet all eligibility and technical requirements to qualify for financial evaluation. The highest scoring bid will be awarded the contract, ensuring value for money, quality, and reliability.

Date	Event	Details
17-05-2025	Bid Submission Start	Bidders can start submitting bids from this date
17-06-2025	Bid Submission End	Last date for bid submission at 18:00
18-06-2025	Tender Evaluation	Preliminary evaluation and bid opening
18-06-2025	Evaluation Completion	Final evaluation and award decision
25-06-2025	Contract Signing	Expected date for signing agreement

**Note:** All deadlines are strict and non-negotiable. Bidders are advised to submit all documents timely.

For queries and support, contact:

Chief Traffic and Commercial Manager, GSRTC

• Address: GSRTC, Commerce Department, 3rd Floor, nr. Ranip Bus Port, Ahmedabad
• Phone: 6359919017
• Email: [Not provided]

Support for online bidding and document submission is available through the nProcure support team:

Contact	Details
Phone	+91-79-40007517, 40007514, 40007515
Email	nprocure@ncode.in
Support Hours	Monday to Saturday, 9:00 AM - 6:00 PM

Bidders are encouraged to participate in the free training sessions organized every Saturday at the (n)code Solutions division to understand the online bidding process better. All bidders must ensure compliance with the terms and conditions specified in the tender document, including submission formats, document authenticity, and adherence to deadlines. The tender process is transparent, and all updates will be posted on the official nProcure portal. Ensure your digital certificates are valid for secure online submission. This tender offers a significant opportunity for agencies specializing in large-scale printing and advertisement mounting services to secure a government contract with long-term revenue potential.