Government Tender for Temporary Stalls, Electrical, Fire Safety, CCTV & Event Management in Gujarat

This government tender invites qualified contractors and service providers to execute a comprehensive range of works including temporary stalls, electrical installations, fire safety measures, CCTV setups, and related structures for exhibition and sale events across various locations in Gujarat and other states. The project aims to facilitate smooth event management and ensure safety and security standards are met. The tender is issued by the Industries and Mines department of Gujarat, with a focus on infrastructure development for public exhibitions. The scope includes setting up temporary structures, electrical wiring, fire safety arrangements, CCTV surveillance, and related event management activities. Bidders must meet eligibility criteria, submit required documents, and adhere to specified timelines. The project offers an estimated value with a bid validity of 180 days, emphasizing transparency and quality. This opportunity is ideal for experienced contractors specializing in event infrastructure, electrical works, fire safety, and security systems, seeking to contribute to state-level event management initiatives.

The scope of work includes:

• Execution of Temporary Stalls at designated venues across Gujarat and other states.
• Electrical Works including wiring, lighting, and power supply setup for stalls and event areas.
• Fire Safety Works such as installation of fire extinguishers, safety signage, and fire alarm systems.
• CCTV and Surveillance Systems installation for security and monitoring.
• Related Structures including signage, barricades, and temporary flooring.

The process involves:

1. Site Assessment and Planning based on tender specifications.
2. Design and Approval of structural and electrical layouts.
3. Procurement of Materials complying with technical standards.
4. Execution and Installation of all components as per approved plans.
5. Testing and Commissioning of electrical, fire safety, and CCTV systems.
6. Handover and Documentation including safety certificates and compliance reports.

All work must adhere to safety standards, quality benchmarks, and timelines specified in the tender documents. The completion period is as detailed in the attached tender document, ensuring timely execution for successful event management.

Bidders must meet the following eligibility criteria:

• ✓ Must have valid registration and licenses for electrical, fire safety, and event infrastructure works.
• ✓ Must submit a scan copy of the Tender Fee and EMD of ₹30,00,000 as per tender requirements.
• ✓ Must have prior experience in executing similar projects involving temporary stalls, electrical works, fire safety, and CCTV installation.
• ✓ Financially, bidders should meet the minimum turnover criteria as specified in the tender documents.
• ✓ Must provide technical supporting documents demonstrating compliance with safety and quality standards.

Qualification Criterion	Minimum Requirement
Tender Fee & EMD	Submitted and verified
Experience in similar works	At least 3 completed projects in the last 5 years
Financial Turnover	Minimum of ₹10 crore annually
Technical Certifications	Valid certificates for electrical, fire safety, CCTV installation

Bidders must ensure all documents are valid, up-to-date, and submitted before the deadline to qualify for evaluation.

Technical specifications include:

Aspect	Requirement
Electrical Works	Must comply with IS 732-1989 standards, with wiring and wiring accessories rated for 230V AC supply
Fire Safety	Installation of fire extinguishers conforming to IS 15683, fire alarms as per IS 2189
CCTV Systems	HD resolution cameras with night vision, IP-based connectivity, and remote monitoring capabilities
Structures	Use of durable, weather-resistant materials conforming to safety standards

Sequential procedures: 1. Conduct site survey. 2. Prepare detailed technical plan. 3. Procure certified materials. 4. Install electrical, fire safety, and CCTV systems. 5. Conduct testing and commissioning. 6. Obtain safety and quality certifications.

All technical works must meet the specified Indian standards and safety regulations, ensuring durability and performance during event execution.

The estimated project budget ranges from ₹15 crore to ₹20 crore, covering all aspects of infrastructure setup, electrical, fire safety, CCTV, and related works. The financial bid should include a detailed cost breakdown:

Item	Cost (₹)
Temporary Stalls	5 crore
Electrical Works	4 crore
Fire Safety	3 crore
CCTV & Surveillance	2 crore
Miscellaneous & Contingencies	1 crore

Payment terms are structured as follows: - 30% advance upon contract signing. - 50% after completion of installation and testing. - 20% post final inspection and approval. All payments are subject to submission of valid invoices and certification of work completion as per tender conditions.

The bidding process involves:

1. Download and review tender documents from the official portal.
2. Register on the e-Procurement platform.
3. Submit the bid including technical and financial proposals before the deadline.
4. Bid opening will be conducted publicly on the scheduled date.
5. Evaluation based on technical competence and financial competitiveness.
6. Award of contract to the successful bidder.

Key timelines:

Event	Date	Details
Bid Submission Start	12-06-2025	Bidders can start submitting bids
Bid Submission End	26-06-2025	Last date for bid submission
Bid Opening	30-06-2025	Public opening of bids

All bidders must ensure compliance with submission guidelines and deadlines to participate successfully.

Evaluation will be based on:

Criteria	Weightage
Technical competence and experience	50%
Financial bid competitiveness	30%
Past project performance	10%
Compliance with safety standards	10%

Minimum thresholds: - **Technical score** must be at least 70 out of 100. - **Financial bid** must be within the specified budget. - Bidders must demonstrate relevant experience and certifications.

The highest scoring bids will be shortlisted for contract award, ensuring transparency and fairness in selection.

Date	Event	Details
12-06-2025	Bid Submission Start	Bidders can begin submitting their proposals
26-06-2025	Bid Submission End	Last date for bid submission
30-06-2025	Bid Opening	Public opening of bids at designated venue
30-06-2025	Evaluation Completion	Final evaluation report to be submitted
15-07-2025	Contract Award	Notification of successful bidder

All deadlines are strict; bidders must adhere to the schedule for successful participation.

• Contact Person: M-C1 Indext-C
• Email: m-c1-indextc@gujarat.gov.in
• Address: Udyog Bhavan, Gandhinagar, Gujarat
• Phone: +91-79-40007517, 40007514, 40007515
• Support: (n)Procure Support team at (n)code Solutions, GNFC Ltd., Ahmedabad

Bidders are encouraged to contact for clarifications, support in registration, and technical queries before the submission deadline.

This tender offers an excellent opportunity for experienced contractors in infrastructure development, electrical installations, fire safety, and surveillance systems to contribute to Gujarat's public event infrastructure. The project emphasizes quality, safety, and timely completion, with comprehensive documentation and certification requirements. Bidders should review all attached documents, including technical specifications and terms & conditions, to ensure full compliance. Participation in the free vendor training sessions is recommended for new bidders. The tender process is fully digital, promoting transparency and efficiency in government procurement.