Gujarat Power Sector Tender for Ash Handling Plant Maintenance & Operations Contract

This government tender invites qualified contractors to participate in the annual rate contract for the operation and maintenance of the Ash Handling Plant at Sikka Thermal Power Station, Gujarat. The project involves comprehensive Mechanical, Electrical, and Instrumentation works during online, routine, preventive, and breakdown scenarios for Units 3 and 4 of 2x250 MW capacity. The tender aims to ensure efficient ash management, operational reliability, and compliance with safety standards at one of Gujarat's major power generation facilities. The project duration is 12 months, with an estimated cost of approximately INR 2.25 crore and an EMD of INR 2,25,277. Bidders must meet eligibility criteria, including submission of specific technical and financial documents, and adhere to the detailed terms and conditions. The procurement process is open, with clear evaluation criteria and deadlines, providing an excellent opportunity for experienced power sector contractors to contribute to Gujarat's energy infrastructure.

The scope of work includes:

• Operation & Maintenance of Ash Handling Plant for Units 3 & 4 at Sikka TPS.
• Mechanical, Electrical, and Instrumentation tasks during online, routine, preventive, and breakdown maintenance.
• Ensure continuous ash removal, handling, and disposal as per safety and environmental standards.
• Regular inspection, troubleshooting, and repairs to maintain plant efficiency.
• Coordination with plant operations to minimize downtime.

The process involves:

1. Initial assessment and planning for routine maintenance.
2. Scheduled preventive maintenance as per the plant's operational calendar.
3. Immediate response to breakdown issues.
4. Documentation and reporting of all activities.

Key Deliverables	Specifications
Ash Handling Efficiency	Minimum 95% operational uptime
Safety Compliance	Adherence to all safety protocols
Reporting	Weekly and monthly maintenance reports

The contractor must ensure compliance with all safety, environmental, and operational regulations during the contract period.

• ✓ Must have valid tender fee and EMD submission.
• ✓ Must submit all required technical and financial documents.
• ✓ Must have experience in power plant operations, specifically ash handling.
• ✓ Must provide proof of financial stability, with minimum turnover as specified.
• ✓ Must not be blacklisted or debarred by any government agency.

Qualification Criteria	Minimum Requirement
Experience	At least 3 years in power plant operations
Turnover	Minimum INR 5 crore in the last financial year
Technical Capability	Proven expertise in ash handling systems
Financial Stability	Demonstrable financial health with audited statements
Blacklist Status	Clear of any government blacklisting

Bidders must submit all relevant documents as specified in the tender notice to qualify for technical evaluation.

The technical specifications include:

• Ash Handling System: Capable of handling a minimum of 250 TPH per unit.
• Electrical Systems: Must meet IS standards for power distribution and control.
• Instrumentation: Accurate sensors and control systems for ash flow and plant parameters.

Technical parameters:

plaintext

Parameter	Specification
Capacity	250 TPH per unit
Voltage	415V / 3-phase
Control System	PLC-based automation
Safety Features	Emergency shutdown, alarms

The bidder must demonstrate compliance through technical datasheets and certifications, along with a detailed methodology for operations and maintenance.

The estimated contract value is approximately INR 2.25 crore. The financial proposal should include:

Cost Component	Amount (INR)
Contract Value	22,52,770
Tender Fee	8,850
EMD	2,25,277

Payment terms: - **Advance Payment**: 10% upon contract signing. - **Milestone Payments**: 40% based on completion of initial phase. - **Final Payment**: 50% after successful completion and acceptance.

Bidders must submit a detailed financial proposal along with supporting documents, including bank guarantees if applicable.

The bidding process involves the following steps:

1. Download tender documents from the official portal.
2. Submit bid online before the deadline.
3. Bid opening will be conducted publicly at the specified date.
4. Technical evaluation will be completed within 3 days of bid opening.
5. Commercial evaluation follows the technical clearance.
6. Final award to the successful bidder.

Important Dates	Details
Bid Submission Start	06-06-2025 17:30
Bid Submission End	26-06-2025 18:00
Technical Evaluation	05-07-2025
Commercial Evaluation	06-07-2025

All bids must be submitted electronically through the designated portal, with all supporting documents uploaded as per instructions.

Bid evaluation will be based on:

Criteria	Weightage
Technical Capability	50%
Financial Offer	30%
Experience & Past Performance	20%

Minimum thresholds: - **Technical score** must be at least 70 points. - **Financial bid** must be within the specified budget.

Evaluation factors include bidder's experience, technical compliance, financial stability, and adherence to tender terms. The highest scoring technically qualified bid will be considered for award.

Date	Event	Details
06-06-2025	Bid Submission Start	Bidders can begin submitting their proposals online
26-06-2025	Bid Submission End	Last date for bid submission at 18:00 hours
05-07-2025	Technical Evaluation	Evaluation of technical bids at 15:35
06-07-2025	Commercial Evaluation	Final evaluation and award decision

**Note:** All deadlines are strict; late submissions will not be accepted.

• Contact Person: Chief Engineer, Gujarat State Electricity Corporation Ltd.
• Address: Thermal Power Station, Sikka - 361 140, Gujarat
• Phone: 7567047231
• Email: nprocure@ncode.in
• Support Team: (n)Procure Support, GNFC Ltd., Ahmedabad, Gujarat

Contact Method	Details
Phone	+91-79-40007517, 40007514, 40007515
Email	nprocure@ncode.in
Support Hours	Monday to Saturday, 4:00 PM to 5:00 PM

Bidders are encouraged to contact the support team for clarifications or training related to the online bidding process.

All bidders must adhere to the terms and conditions specified in the tender documents. The process is entirely online, and physical submissions are only accepted for Tender Fee and EMD cover via RPAD/Speed Post. It is recommended to attend the free vendor training sessions scheduled weekly for guidance on bid submission procedures. Ensure all documents are uploaded in PDF format with a resolution of 300 dpi or higher. For any technical issues during bid submission, contact the support team promptly. The tender aims to promote transparency and fair competition among experienced power sector contractors for maintaining Gujarat’s critical power infrastructure.