Health and Family Welfare Department Jammu and Kashmir Tenders (GEM/2025/B/6142719)
Tea with 2 Cookies Or Branded dal Pack,Tea with 1 Slice Of Cake,Coffee With Brownie,Green Tea or Le
Tender Timeline
Tender Title: Refreshment Items and Beverages
Tender Reference Number: GEM/2025/B/6142719
Issuing Authority: Health and Family Welfare Department Jammu and Kashmir
The Refreshment Items and Beverages tender aims to procure a variety of refreshment items, including tea, coffee, and assorted meals for various functions organized by the Health and Family Welfare Department in Jammu and Kashmir. This tender encompasses a total quantity of 780 units that will cater to different preferences and dietary requirements, ensuring a diverse range of refreshments is available.
Scope of Work and Objectives
The main objective is to supply refreshment items that uphold high standards of quality and hygiene. The selected vendor(s) will be responsible for:
- Delivering a selection of beverages including Tea (multiple varieties), Coffee with Brownie, Fresh Fruit Juice, and varying combinations of individual and bulk meal items such as Chicken, Mutton, and Vegetable dishes.
- Ensuring that all food items are prepared and stored adhering to the highest health and safety protocols.
Eligibility Criteria
Entities wishing to participate in this tender must meet the following eligibility requirements:
- Must be a registered supplier capable of delivering food items within specified time limits.
- Previous experience in food supply services, particularly for governmental bodies, is preferred.
- Compliance with health and safety regulations for food handling.
Technical Requirements
All submissions must fulfill the following technical specifications:
- Detailed descriptions of product offerings, including ingredients and nutritional information.
- Certification of compliance with local food safety standards and health regulations.
- Proof of prior successful contracts for similar supply services may be requested.
Financial Requirements
Prospective bidders need to submit a comprehensive cost proposal, including all applicable taxes and fees. Financial stability will be evaluated through submitted financial statements for the past three years.
Document Submission Details
Bidders must present their proposals and supporting documents via the platform specified in the tender documentation. All submissions should be complete with necessary certifications to ensure compliance and eligibility.
Special Provisions
The tender provides special consideration for Micro, Small, and Medium Enterprises (MSEs) and Startups. These provisions enhance opportunities for smaller businesses to partake in government tenders, thereby promoting local entrepreneurship.
Evaluation Process
The evaluation will assess:
- Quality and compliance of submitted proposals with technical requirements.
- Pricing considerations based on competitive market rates.
- Past performance and service delivery metrics of the bidders.
Delivery Locations
The products are to be delivered at designated sites within Jammu and Kashmir as specified by the Health and Family Welfare Department. Timely delivery will be critical to ensure all events and functions run smoothly.
Contact Information
For further queries and clarifications, interested bidders should refer to the official contacts provided within the tender notice. Direct communication will ensure that potential concerns are addressed accordingly.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate licenses for food supply. Additionally, past experience working with government organizations or on similar projects will strengthen a bidder’s application. Compliance with local regulations regarding food safety and handling is mandatory, ensuring that all items meet health standards.
Bidders must provide certificates that demonstrate compliance with food safety standards, including any registration with health departments. Additionally, certifications related to quality assurance and supplier reliability are crucial for compliance in the Refreshment Items and Beverages tender. It’s advisable to ensure all documentation reflects current regulations to avoid disqualification.
Bids should be submitted electronically through the designated tender platform, adhering to the prescribed formats outlined in the tender documentation. All necessary documents must be attached, ensuring they meet the specifications, including technical and financial proposals.
An earnest money deposit (EMD) may be required, representing a portion of the total bid. This deposit ensures the seriousness of the bidders and will be refunded to those not selected upon the completion of the evaluation process. It serves as a security to enforce commitment from the bidders for the duration of the tender lifecycle.
The tender includes provisions that enhance the participation of Micro, Small, and Medium Enterprises. These benefits include reduced eligibility criteria, assistance in compliance processes, and possible financial support for qualifying MSEs, thereby facilitating increased opportunities for small-scale vendors in government contracting.
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