Procurement of Lock Out Tag Out Items at Chhara LNG Terminal
Tender Reference Number: GEM/2025/B/6171490
1. Issuing Authority
The tender for the procurement of Lock Out Tag Out items is issued by HPCL LNG LIMITED, which operates under the auspices of the Ministry of Petroleum and Natural Gas. This authority is committed to enhancing safety measures and securing operational components in the LNG sector.
2. Scope of Work and Objectives
The primary objective of this procurement tender is to acquire various Lock Out Tag Out (LOTO) equipment essential for maintaining safety during maintenance and repair operations at the Chhara LNG Terminal. The items to be procured include a range of safety devices, designed to prevent accidental machine startup, ensuring the safety of maintenance personnel.
3. Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity as per relevant laws and regulations.
- Capability to supply the required items as specified in the tender document.
- Must demonstrate previous experience in supplying similar items in the Industrial Safety sector.
4. Technical Requirements
Bidders must comply with the technical specifications outlined for each LOTO item, including but not limited to:
- Scissor type Metal Hasp
- Non Conductive Nylon Group Lockout Hasps
- Heavy-duty lock devices
- Special safety features as per the guidelines set by industry standards.
5. Financial Requirements
Bidders are required to provide a comprehensive quotation which should include:
- Pricing details for each item quoted.
- Any applicable taxes and duties.
- Financial stability documents proving capacity to fulfill the order.
6. Document Submission Details
Bidders need to submit their proposals in a structured format within the specified submission period. The submissions must include all necessary documents, supporting the eligibility and financial requirements as mentioned above.
7. Special Provisions
This tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) as well as startups according to government policies to promote local industrial growth. MSEs may be given relaxation in certain terms to encourage participation.
8. Evaluation Process
The evaluation process will focus on the technical compliance of the bids and their alignment with safety standards. Criteria for evaluation include:
- Adherence to specified technical requirements.
- Pricing competitiveness.
- Quality of previous work performed in similar capacity.
9. Delivery Locations
The items are expected to be delivered directly to the Chhara LNG Terminal, and the logistics requirements will be part of the bid evaluation process to ensure timely delivery.
10. Contact Information
Further inquiries regarding the tender can be made through the official communication channels of HPCL LNG LIMITED. Bidders are encouraged to consult the designated officer for clarity on any requirements outlined in the tender documentation.
It is vital for all interested bidders to carefully adhere to the guidelines provided in this tender and ensure all submissions are complete and accurately reflect their capability to deliver the required products.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating capacity to supply the required Lock Out Tag Out items, and showcasing previous experience in the supply of similar products in the safety equipment sector. Bidders must also comply with local laws and industry standards to qualify for participation.
Bidders must submit various certificates, including tax registration, business licenses, and documentation proving compliance with safety standards. Additionally, quality assurance documents and proof of experience in related work are essential for a successful bid.
The registration process involves submitting an application detailing the company’s credentials, past experience, and technical capabilities, accompanied by the required documents. Once registered, bidders will receive further instructions on submitting their formal bids.
The accepted document formats for submission include PDF for formal documents, Excel for pricing sheets, and scanned versions of physical certificates. Digital submissions must be clear and accessible, ensuring they meet the standards set forth in the tender guidelines.
The payment terms typically involve an initial advance upon contract signing, followed by milestone payments upon delivery of goods, subject to compliance with quality checks. Detailed financial requirements and conditions will be outlined in the awarded contract, ensuring transparency and accountability.
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