INDIAN OIL CORPORATION LIMITED Tender by Indian Oil Corporation Limited (GEM/2025/B/6102687)

Tender Title: Overhauling of Exciter for Ms BHEL Make Generators

Reference Number: GEM/2025/B/6102687

Issuing Authority:

Indian Oil Corporation Limited, under the Ministry of Petroleum and Natural Gas.

Scope of Work and Objectives

The objective of this tender is to solicit bids for the overhauling of exciter systems for Ms BHEL Make 12.5 MW STG1, STG2, and STG3 generators installed at the Mathura Refinery. The selected contractor will be responsible for a thorough evaluation, repair, and maintenance of the exciter systems to ensure optimal performance and reliability of the generators in operations.

This project aims to improve the efficiency of the power generation processes and reduce downtime related to generator malfunction. The exciter overhauling process should include checks for wear and tear, replacements of defective components, recalibrations, and any necessary upgrades in accordance with industry standards.

Eligibility Criteria

Eligible bidders must meet the following criteria:

• Must be a registered legal entity with valid documentation.
• Demonstrated experience in the maintenance and overhauling of electrical systems, specifically exciter systems for generators.
• Proven success in handling comparable projects in the past, with references available upon request.
• Must comply with all relevant industrial and safety standards applicable to equipment maintenance.

Technical Requirements

Bidders are required to adhere to the following technical specifications when submitting their bids:

• Detailed methodology for the overhauling process.
• Compliance with relevant quality standards and certificates.
• Proof of technical capabilities, including the qualification of the workforce and equipment to be used in the project.
• A comprehensive plan for safety management and risk assessment to mitigate any operational risk during the maintenance process.

Financial Requirements

Bidders must provide:

• A comprehensive budget breakdown outlining all costs associated with the project, including labor, materials, and contingencies.
• Financial statements from the past two years to demonstrate financial stability and capacity to undertake the project.
• Confirmation of the willingness to provide a performance security deposit as stipulated in the tender documents.

Document Submission Details

All proposals must be submitted electronically through the designated tendering platform. Bidders should ensure that all documents are formatted as requested and submitted before the tender closing date. Late submissions will not be considered. All necessary documents, including technical and financial offers, must be clearly labeled and organized.

Special Provisions

• Micro, Small, and Medium Enterprises (MSEs) are encouraged to participate in this tender and may qualify for benefits as per government policies promoting small businesses.
• Startups are also invited to bid, with considerations given to innovative approaches and solutions.

Evaluation Process

Tenders will be evaluated based on:

• Compliance with technical specifications and quality standards.
• Price competitiveness along with value for money.
• The bidder’s experience and past performance history.
• Adherence to submission requirements and deadlines.

Delivery Locations

The service shall be provided at the Mathura Refinery, located in Mathura, Uttar Pradesh. All transport and logistical arrangements for equipment transfer must be detailed in the bid.

Contact Information

For any inquiries regarding this tender, please contact the issuing authority through the channels provided on the tendering platform. Bidders are encouraged to clarify any doubts prior to submission.