Tender Timeline
Tender Title: Digital Intercom Solutions
Tender Reference Number: GEM/2025/B/6074234
Issuing Authority: Indian Oil Corporation Limited
Department: Ministry of Petroleum and Natural Gas
The Indian Oil Corporation Limited is seeking bids for the provision of Digital Desktop Intercom Stations equipped with 48 membranes and Digital Explosionproof Intercom Stations with 2 Twin Keys. This tender aims to enhance communication capabilities across their facilities, promoting safety and operational efficiency in environments that require robust intercom solutions.
Scope of Work and Objectives
The primary objective of this tender is to procure a total of 32 intercom units, including specific features for outdoor utilization such as a weatherproof canopy for the outdoor call station, ensuring reliable communication in various weather conditions. The chosen solution should comply with industry standards for functionality and safety, particularly the explosion-proof specification in sensitive areas.
Eligibility Criteria
Bidders must be registered entities capable of supplying specified intercom systems. Eligibility criteria include:
- Proven experience in supplying similar electronic communication devices.
- Compliance with applicable safety and quality standards.
- Submission of necessary legal and regulatory documentation.
Technical Requirements
Bidders must provide detailed technical specifications of the offered intercom systems, including:
- Digital intercom capabilities.
- Features that meet explosionproof housing specifications.
- The weatherproof design of outdoor units.
- Compatibility with existing communication infrastructures.
Financial Requirements
Bidders must demonstrate financial stability and have the ability to execute contracts of similar value. Financial documentation may include:
- Bank statements.
- Credit ratings.
- Statements of previous contracts.
Document Submission Details
All bids must be submitted electronically via the designated platform. Documents must be complete, including:
- Technical proposals.
- Financial bids.
- Proof of eligibility documents. Failure to submit all required documents may lead to disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) will benefit from special provisions during the evaluation of bids. Startups compliant with the required criteria are encouraged to participate, as the initiative supports the ‘Make in India’ movement by prioritizing local manufacturing.
Evaluation Process
The submitted bids will be evaluated based on:
- Technical criteria: adherence to specifications and compliance with safety standards.
- Financial criteria: overall cost-effectiveness and value for money. A transparent evaluation process will ensure fairness and impartiality.
Delivery Locations
The successful bidder will be required to deliver intercom solutions to various Indian Oil Corporation Limited facilities, which may include both urban and rural locations across the country.
Contact Information
For queries related to this tender, please refer to the official website of the Indian Oil Corporation Limited. Ensure to utilize the FAQ and support sections available for assistance.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
8 DocumentsDocuments Required from Seller
- Experience Criteria
- Certificate (Requested in ATC)
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Frequently Asked Questions
The eligibility requirements include being a registered entity involved in supplying communication devices, particularly electronic intercom systems. Potential bidders must demonstrate operational experience, compliance with applicable safety and quality standards, and proper documentation to establish their capacity to fulfill the contract requirements.
Bidders need to comply with specific technical specifications which include the development of digital intercom stations capable of operating in explosive environments. The units should consist of digital explosionproof intercom stations along with weatherproof outdoor units designed with a protective canopy. Each item proposed must align with established safety standards to ensure optimal performance in challenging conditions.
Bidders should prepare and submit detailed financial documents that outline payment structures along with the Earnest Money Deposit (EMD) as specified in the tender guidelines. The payment terms will generally cover the payment schedules upon delivery, quality assurance completion, and post-installation approval as per the contract agreement.
The evaluation process employs a dual criterion approach, examining both technical and financial aspects of the submitted bids. Bids will be adjudicated on their adherence to the specified requirements, the innovation offered, and overall cost-effectiveness. A fair selection will be emphasized, utilizing a transparent method to communicate outcomes to all bidders.
Yes, the tender explicitly supports Micro, Small, and Medium Enterprises (MSEs) and startups by allowing special consideration during the evaluation process, which aims to promote local manufacturing and compliance with the ‘Make in India’ policies. MSEs will receive concessions to encourage broader participation in government tenders.
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