Indian Railways Tender by Southern Railway (GEM/2025/B/6125993)
Custom Bid for Services - CAMC of IGBT based AC AC TCC System LCC TCC HHP Diesel Locos including
Tender Timeline
Tender Title: Custom Bid for Services - CAMC of IGBT based AC AC TCC System
Reference Number: GEM/2025/B/6125993
Issuing Authority/Department: Indian Railways, Ministry of Railways
Scope of Work and Objectives
The scope of this tender involves the Comprehensive Annual Maintenance Contract (CAMC) of the IGBT based AC AC Traction Converter Control (TCC) System utilized in High Horsepower (HHP) Diesel Locomotives. The objective is to ensure optimal performance and reliability of the traction systems across a fleet of 25 locomotives, adhering to the standards set forth by the Railway Design Standards Organization (RDSO). This includes mandatory as well as optional items as specified in RDSO Document MP MISC 326 Rev 01.
Eligibility Criteria
To participate in this tender, bidders are required to meet specific eligibility criteria. Only entities that are registered and have relevant experience in executing similar projects will be considered. Additionally, prospective bidders should possess a valid registration with the Indian government and hold a pertinent license for maintenance and repair services in the railway sector.
Technical Requirements
The technical requirements for this project include expertise in handling IGBT based traction systems. Bidders should demonstrate proficiency in maintenance protocols, possess necessary equipment, and have a qualified workforce familiar with the specifications outlined by the RDSO. Compliance with quality assurance standards as mandated in the tender documentation is paramount.
Financial Requirements
Bidders must prepare to fulfill the financial requirements, including the submission of an Earnest Money Deposit (EMD) as stipulated in the tender notice. The financial statements and bank guarantees should adequately reflect the bidder's capability to execute the contractual obligations.
Document Submission Details
All documents must be submitted electronically through the designated submission portal. Bidders are required to ensure that all forms are filled out completely and accurately. Incomplete submissions may lead to disqualification.
Special Provisions
This tender accommodates provisions benefiting Micro, Small, and Medium Enterprises (MSEs) as well as startups, encouraging participation by offering certain concessions. These may include reduced eligibility criteria and enhanced payment timelines.
Evaluation Process
The evaluation process will adhere rigorously to a set of criteria that includes technical competence, past performance, financial capability, and adherence to timeframes. The bids will be scrutinized initially on a technical basis, followed by a financial review of the technically qualified bidders.
Delivery Locations
Services will be executed at various delivery locations, specifically at the designated DLS (Diesel Locomotive Shops) where the aforementioned locomotives are stationed.
Contact Information
For more details regarding this tender, bidders are encouraged to reach out to the official contacts provided in the tender document.
Careful preparation and adherence to the stated requirements will significantly aid in sourcing the capacity and technical proficiency necessary for successful participation in this tender process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- OEM Authorization Certificate *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with appropriate experience in the maintenance of IGBT based traction systems. Bidders must also possess a valid registration with the Indian government, along with licenses necessary for providing maintenance services in the railway sector.
To ensure compliance, bidders must provide essential certificates that include valid business registration, relevant trade licenses, and documented proof of having executed similar contracts in the past. This enables the evaluation committee to verify the bidder’s capability and experience in delivering quality services.
The Earnest Money Deposit (EMD) is a crucial element of the bidding process, ensuring that the bidder has a genuine intention to execute the contract. It is mandatory for bidders to submit the EMD as specified in the tender and may be forfeited if the bidder withdraws their bid after the tender submission or fails to adhere to the terms post-award.
Documents must be submitted electronically through the prescribed submission portal. Bidders must ensure all documents are complete and comply with the checklist in the tender’s guidelines to avoid disqualification. Any missing or incorrect information can lead to a rejection of the submission.
This tender includes specific provisions favoring Micro, Small, and Medium Enterprises (MSEs). These benefits may encompass reduced bidding requirements, delayed payment schedules, and simpler qualification criteria. The aim is to bolster participation from smaller enterprises, reinforcing their position in public procurement while complying with government policies that promote local sourcing.
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