The GEM/2025/B/6164158 tender titled "Custom Bid for Services - Kota - Cleaning of ART shed, ROH, IOH, Millwright, laundry RDI, Goods Train Examination Yard, and Sick line in Kota Area and C&W depot at GGC" is issued by the Ministry of Railways, under the Indian Railways department. This tender seeks to procure comprehensive cleaning services across various locations for effective maintenance and hygiene standards over a duration of 24 months.
Scope of Work and Objectives
The primary objective of this tender is to ensure a high level of cleanliness and maintenance of facilities, including the ART shed, ROH, and IOH areas, along with supportive tasks in the Millwright and laundry RDI sectors. The contractor will be responsible for maintaining the cleanliness of the Goods Train Examination Yard and Sick line located in Kota Area, as well as the C&W depot at GGC. The successful bidder is expected to implement efficient cleaning protocols and quality assurance measures that maintain safety and operational standards within the planned budget.
Eligibility Criteria
Bidders must meet specific eligibility requirements to participate in this tender, including:
- Being a registered entity under valid legal frameworks.
- Demonstrating relevant experience in providing similar services.
- Compliance with key health and safety regulations in their operations.
Technical Requirements
Contractors will need to showcase their ability to deploy required human resources and equipment, adhering to specified technical criteria for cleaning standards. The methods employed must comply with industry best practices to ensure durability and efficiency in service delivery.
Financial Requirements
Participants are required to submit a detailed financial proposal, which includes:
- Pricing for the cleaning services.
- Breakdown of all costs associated with the service fulfillment.
- Assurance of adherence to budgetary constraints.
Document Submission Details
All related documents, including the proposal and necessary compliance certificates, should be submitted in the prescribed format before the deadline. Each submission must be complete with required certifications to validate eligibility, technical capability, and financial accountability.
Special Provisions
- MSE/Startup Benefits: There are provisions catering specifically to Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging participation from these sectors and ensuring an equitable chance to access government projects.
Evaluation Process
The evaluation of bids will include a comprehensive review of:
- Compliance with technical specifications and eligibility criteria.
- Price evaluation based on the Financial offers submitted by bidders.
- Assessment of previous experience and quality assurance protocols.
Delivery Locations
Services are to be rendered primarily in the Kota Area, specifically in designated facilities, including the Goods Train Examination Yard and the C&W depot at GGC.
Contact Information
For further inquiries regarding the GEM/2025/B/6164158 tender, please refer to official communication channels within the Ministry of Railways. Ensure that all queries are submitted through the prescribed medium as outlined in tender documentation to receive appropriate responses.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
12 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, possessing relevant experience in cleaning services, and compliance with health and safety regulations. Bidders must provide proof of their operational capability and adherence to quality standards as defined by the Ministry of Railways.
To qualify for participation, bidders need to submit various certificates, which may include company registration documents, tax identification numbers, and compliance certifications regarding health and safety norms. Ensuring these documents are in order is essential for validating eligibility in the tender process.
The registration process involves submitting an application along with the required documents. Bidders must follow the formal submission protocols outlined in the tender documentation. Successful completion of the registration will grant access to submit bids for consideration and avoid disqualification.
Proposals must be submitted in electronic format as outlined in the tender documentation. Fill out the prescribed formats completely and ensure all required documents are attached. Adherence to specified submission methods, such as through the government e-marketplace (GEM), is critical for acceptance.
MSEs can enjoy substantial benefits in this tender, including simplified documentation requirements, potential price preference, and exclusive opportunities to participate in government projects. These provisions aim to foster a more inclusive procurement environment and support the growth of emerging businesses in this sector.
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