Materials Management Tender by Coal Mines Provident Fund Organisation (cmpfo) (GEM/2025/B/6138307)
CELLING FAN,CELLING FAN SMALL,COOLER DESERT,TVSE KEY BOARD,AC 2 TON,PRINTER CARTAGE,FAN EXAUST,P.H.
Tender Timeline
Introduction
The tender titled AC COLD TV COOLER with reference number GEM/2025/B/6138307 is issued by the Ministry of Coal under the Materials Management department. This tender invites qualified suppliers to submit bids for a range of specified items that are crucial for enhancing infrastructure through the provision of high-quality appliances.
Scope of Work and Objectives
The scope includes the supply of various electrical appliances, listed as follows: Ceiling Fans, Small Ceiling Fans, Desert Coolers, TVSE Keyboards, 2 Ton Air Conditioners, Printer Cartridges, Fan Exhausts, and P.H.O.N.E Cordless devices. The main objective is to source these items in a cost-effective manner while ensuring quality standards are met to fulfill the operational needs of the Ministry.
Eligibility Criteria
Bidders are required to meet the following eligibility criteria to qualify for participation in this tender:
- Must be a registered entity with the requisite legal and technical qualifications.
- Demonstrated experience supplying similar products or services.
- Capacity to deliver the entire range of specified items in the required quantities.
Technical Requirements
Bidders must adhere to specific technical requirements to ensure product compliance:
- All products must meet relevant safety and quality standards.
- Technical specifications of materials must be clearly detailed in the bid documentation.
Financial Requirements
Bidders need to demonstrate sound financial health through the submission of relevant documentation, including:
- Recent financial statements.
- Proof of capacity to supply quoted items under competitive pricing conditions.
Document Submission Details
All bid submissions must be submitted electronically through the designated platform. The documentation should be structured and comprehensive, including:
- Cover letter.
- Detailed quotations for the entire payload of items.
- Certificates of compliance to quality standards.
Special Provisions
Special provisions will be accorded to Micro, Small, and Medium Enterprises (MSEs) and startups, including:
- Waived fees for expressions of interest.
- Considerations given in the evaluation of bids to encourage MSE participation.
Evaluation Process
The evaluation process will consider both technical specifications and financial proposals. Bids will be assessed based on:
- Compliance with technical and eligibility criteria.
- Most competitive pricing for specified items.
Delivery Locations
Specified items are to be delivered to the respective locations as determined by the Ministry of Coal. Further detail regarding delivery locations will be included in the final bid documentation.
Contact Information
For inquiries regarding the tender, participants can refer to the official contact point set out in the official documentation.
Conclusion
This tender is an excellent opportunity for suppliers to engage with the Ministry of Coal and contribute to the enhancement of essential services through the provided products. Interested bidders are encouraged to thoroughly review the documentation and prepare proposals meeting the specified criteria.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with the necessary legal and technical qualifications. Bidders must demonstrate experience in supplying similar products and have the capacity to deliver the entire range of specified items. Evidence of good standing in financial health may also be required during the evaluation process.
Bidders must include various certificates, such as proof of registration and any applicable quality compliance certifications, to showcase adherence to relevant safety standards in their proposals. Technical certificates related to the items being supplied may also be necessary to meet compliance requirements.
The submission process requires bidders to submit their proposals electronically through the designated tender platform. All documents must be comprehensive and should include a cover letter, product specifications, pricing quotations, and any required certifications to ensure a complete application.
Bidders are generally required to submit an Earnest Money Deposit (EMD) as part of the bid submission, alongside performance security if awarded. Payment terms will typically include milestone payments based on delivery and acceptance of goods, ensuring both parties are protected throughout the transaction.
Certainly! The tender provides special provisions aimed at Micro, Small, and Medium Enterprises (MSEs), including incentives such as fee waivers and additional consideration during the evaluation process to promote inclusivity and successful engagement of MSEs within government procurement activities. These benefits support the goals of enhancing local content and compliance with policies like ‘Make in India’.
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