Upgradation of Audio and Video System of Training Centre of NALCO Bhubaneswar

LED Display,WIRELESS HANDHELD MICROPHONE,Lapel Mic,Digital Signal Processor,Jetpack 3x1 Switching,

Khordha, Odisha
Goods
Qty:12

Tender Timeline

Tender Issue
June 5, 2025 at 6:46 PM

Tender Description

Tender Title: Upgradation of Audio and Video System of Training Centre of NALCO Bhubaneswar

Tender Reference Number: 1cdbb3fa5

Issuing Authority: Ministry of Mines, Materials Department

Scope of Work and Objectives

The purpose of this tender is to invite qualified bidders for the upgradation of the audio and video system at the Training Centre of NALCO located in Bhubaneswar. The project aims to enhance the multimedia capabilities of the training environment, ensuring seamless audio-visual presentations for more effective learning experiences. The scope of work includes providing and installing various equipment as listed in the tender documents, which entails LED displays, wireless handheld microphones, lapel mics, digital signal processors, and related installation services.

Tender BOQ Items

11 Items
1.

LED Display

Detailed Specification shall be as per serial no 1 of page no 5 of Specification document

Qty:1
Unit:lot
60
2.

WIRELESS HANDHELD MICROPHONE

Wireless Handheld Microphone Set,Warranty for minimum 5 Years- Detailed Specification shall be as per serial no 2 of page no 6 of Specification document

Qty:1
Unit:lot
60
3.

Lapel Mic

Wireless Lapel Microphone Set, Warranty for minimum 5 Years - Detailed Specification shall be as per serial no 3 of page no 6 of Specification document

Qty:2
Unit:lot
60
4.

Digital Signal Processor

Digital Signal Processor with 12 mic or line AEC inputs, 8 Mic or Line Outputs, USB audio, Warranty for minimum 5 Years- Detailed Specification shall be as per serial no 4 of page no 7 of Specification document

Qty:1
Unit:lot
60
5.

Jetpack 3x1 Switching, Transport, and Co

Multi-format Switcher along with all the associated accessories,Warranty for minimum 5 Years- Detailed Specification shall be as per serial no 5 of page no 8 of Specification document

Qty:1
Unit:lot
60
6.

Wireless Presentation and Collaboration System

Wireless Presentation and Collaboration System with Two dongles, Warranty for minimum 5 Years- Detailed Specification shall be as per serial no 6 of page no 9 of Specification document

Qty:1
Unit:lot
60
7.

INFORMATION SIGNAGE SYSTEM.

65 Inch 4K UHD Display with 4K UHD Resolution - 400 nits Brightness, with customised Bracket and Smart Signage Platform webOS Box with license ,Warranty for minimum 5 Years- Detailed Specification shall be as per serial no 7 of page no 10 of Specification document

Qty:1
Unit:lot
60
8.

Media Player Box

Smart Signage Platform webOS Box, with required License,Warranty for minimum 5 Years- Detailed Specification shall be as per serial no 8 of page no 11 of Specification document

Qty:1
Unit:lot
60
9.

Transmitter and Receiver

A pair of 4K60 Transmitter and Receiver with RS-232 and IR over Long-Reach HDBaseT, Warranty for minimum 5 Years- Detailed Specification shall be as per serial no 9 of page no 12 of Specification document

Qty:1
Unit:lot
60
10.

17 U Floor Stand Rack

17 U Floor Stand Rack with Fan, PDU and Accessories Warranty for minimum 5 Years

Qty:1
Unit:lot
60
11.

Installation and Commissioning

Installation and commissioning of all the above items

Qty:1
Unit:lot
60

General Information

Item Category
LED Display , WIRELESS HANDHELD MICROPHONE , Lapel Mic , Digital Signal Processor , Jetpack 3x1 Switching, Transport, and Co , Wireless Presentation and Collaboration System , INFORMATION SIGNAGE SYSTEM. , Media Player Box , Transmitter and Receiver , 17 U Floor Stand Rack , Installation and Commissioning
Ministry Name
Ministry of Mines
Department Name
Materials
Organisation Name
National Aluminium Company Limited, Bhubaneswar
State
Odisha
City
Khordha

Financial Information

Bid Offer Validity
90 (Days)
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

5 Documents
GeM-Bidding-7934012.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Certificate (Requested in ATC)
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC)
  • Additional Doc 4 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

Frequently Asked Questions

The eligibility requirements include being a registered entity with proven experience in audio-visual projects. Bidders must demonstrate compliance with all regulatory standards and showcase previous projects that align with the requirements outlined in the tender.

Bidders must meet specific technical specifications for all equipment, including LED displays, microphones, and digital processors. All proposed solutions should adhere to industry standards for performance and reliability. Documentation validating compliance with quality standards must be included with the proposal.

The payment terms typically involve an advance payment upon contract signing, followed by milestone payments based on project completion phases. The final payment will be subject to a satisfactory completion of installation and formal acceptance by NALCO.

Proposals will undergo a detailed evaluation process which involves both technical and financial assessment. The evaluation committee will score submissions based on predefined criteria, and successful bidders will be selected based on optimal combination of scores from both assessable aspects.

MSEs participating in this tender may have access to relaxed eligibility criteria and additional support in the selection process. The initiative aims to encourage participation from smaller firms, thereby promoting inclusivity and local enterprise growth in alignment with national procurement policies.

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