Tender Title: BALL VALVE FOR FTP MECHANICAL
Reference Number: GEM/2025/B/6132308
Issuing Authority
The authority for this tender is the Ministry of Mines, acting through the Materials department.
Scope of Work and Objectives
This tender is focused on the supply of ball valves necessary for FTP mechanical applications. The selected vendor will be responsible for delivering 118 units of high-standard ball valves that comply with the technical and performance requirements specified in the tender documentation. The main objectives are to ensure that the delivered products fulfill the operational demands of various projects within the Ministry of Mines.
Eligibility Criteria
To qualify for participating in this tender, entities must fulfill certain eligibility criteria including:
- Being a registered business entity;
- Demonstrating relevant experience in supplying similar materials;
- Providing references of past performance and capability to meet the requirements of this tender (if applicable).
Technical Requirements
The technical specifications for the ball valves are as follows:
- Must conform to industry standards for quality and performance.
- Appropriate documentation proving compliance with certain quality standards should be documented and submitted during the tender process.
Financial Requirements
All bidders are required to submit detailed financial proposals outlining pricing, terms of payment, and any applicable taxes. Compliance with standard financial practices is mandatory.
Document Submission Details
All tender documents must be submitted electronically via the appropriate government procurement portal specific to this tender. It’s essential to adhere to the guidelines provided in the tender notice for adequate format and submission times. Any deviations may result in disqualification.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) are encouraged to apply as they may enjoy additional benefits under government policies. This includes potential price preference and support in the procurement process.
Evaluation Process
The evaluation of the bids will be conducted based on predetermined criteria that typically include technical compliance, past performance, financial sustainability, and the overall value proposition. Each submitted proposal will receive a comprehensive review to ensure alignment with the tender requirements.
Delivery Locations
Completed products will be delivered to various sites as determined by the Ministry of Mines based on operational needs. Locations will be specified once the contracts are awarded.
Contact Information
For further inquiries, participants are encouraged to refer to the official communications typically provided in the tender notice.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with the relevant industry standards and experience in supplying similar goods. Companies must demonstrate their ability to meet the technical specifications and comply with financial requirements. Compliance with government procurement regulations also plays a vital role in eligibility.
Bidders must provide specific certificates including quality assurance certifications that validate compliance with industry standards. Additionally, relevant business registration and tax compliance certificates must be submitted as part of the bid to demonstrate legitimacy and operational fitness.
The registration process typically involves filling out an online application form on the government procurement portal followed by necessary verifications. Documentation verifying the business status and eligibility may also be required at this stage. Participation cannot commence without completing this registration.
Accepted document formats usually comprise PDF and Word documents. However, all bidders are encouraged to check the specific submission guidelines provided in the tender documentation as failure to comply with the required formats may impact evaluation and acceptance.
Payment terms will generally be defined in the contract following the award of the tender. It is essential for bidders to present clear terms in their financial proposals, which might include advance payments, milestone payments, or payment upon satisfactory delivery of goods as per the project needs.
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