Tender Title: CHAIN AND SPROCKETS
Reference Number: GEM/2025/B/6088690
Issuing Authority/Department: Ministry of Mines, Materials
The CHAIN AND SPROCKETS tender aims to solicit bids for the procurement of high-quality chain and sprocket components essential for various operational applications within the mining sector. This procurement will play a critical role in enhancing the efficiency and productivity of mining machinery.
Scope of Work and Objectives
The primary objective of this tender is to establish a supply chain for durable and reliable chain and sprocket components. Bidders are expected to provide a comprehensive range of products that meet the required technical specifications. The scope of work includes:
- Delivery of specified quantities of chains and sprockets.
- Adherence to quality benchmarks that ensure long-lasting performance in demanding mining conditions.
- Compliance with all relevant safety standards.
Eligibility Criteria
To qualify for participation in the bidding process, potential bidders must fulfill the following eligibility criteria:
- Be a registered entity with valid business licenses.
- Have prior experience in supplying similar components to government or private sector undertakings.
- Submit relevant documentation proving capability in handling contracts of comparable magnitude and scope.
Technical Requirements
Bidders are required to meet specific technical standards for all offered products. Key technical requirements include:
- Use of high-grade materials to ensure product longevity and operational efficiency.
- Adherence to international quality certifications.
- Provision of technical data sheets for each product, detailing capabilities and other specifications.
Financial Requirements
All bidders must demonstrate financial stability through documented evidence, including:
- Recent financial statements.
- Detailed pricing proposals that remain competitive yet reflect the quality of the products offered.
- Compliance with any specified pricing evaluation criteria from the issuing authority.
Document Submission Details
Bidders must submit the following documents:
- Completed proposal forms in the prescribed format.
- Technical and financial bids accompanied by relevant certifications.
- Any additional documentation required by the Ministry of Mines.
All submissions should be made electronically through the designated procurement portal by the indicated deadline.
Special Provisions
The tender includes provisions that favor Micro, Small, and Medium Enterprises (MSEs) and startups. These benefits may include:
- Reserved quotas for MSEs.
- Assured payment terms that facilitate cash flow for smaller entities.
- Support and guidelines on how to comply with the 'Make in India' initiative.
Evaluation Process
The evaluation process will consist of both technical and financial assessments. Bids will be reviewed based on:
- Adherence to specifications and quality standards.
- Competitiveness of pricing.
- Overall reputation and experience of the bidder.
Successful bidders will be notified following the completion of the evaluation process.
Delivery Locations
Products will need to be delivered to various locations as specified in the tender documents. Bidders are required to consider transportation logistics and associated costs in their proposals.
Contact Information
While specific contact information is not disclosed in this document, bidders are encouraged to reference the official government procurement portal for further guidance and support throughout the bidding process.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
6 DocumentsDocuments Required from Seller
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with valid business licenses, having prior experience in supplying similar components to government or private sector projects, and providing documentation that demonstrates the ability to manage contracts of this nature. Bidders must ensure they submit all necessary documentation to validate their eligibility.
Bidders must adhere to specific technical specifications, which include the use of high-grade materials for durability and compliance with international quality certifications. Additionally, bidders are required to submit technical data sheets for offered products, detailing their specifications and capability performance.
An Earnest Money Deposit (EMD) is required to participate in this tender. Bidders must submit this deposit as a safety measure to ensure seriousness in their proposals. the amount and submission details for the EMD will be provided in the official tender documents. Bidders should ensure this is included to avoid disqualification.
All proposals must be submitted electronically through the designated procurement portal. Submission methods detailed within the tender documents must be followed strictly to ensure compliance. Bidders must ensure that documents are formatted according to the guidelines set forth in the tender specifications, including technical and financial proposals.
Yes, there are specific benefits for Micro, Small, and Medium Enterprises (MSEs), including reserved quotas for MSEs, favorable payment terms, and support in aligning with the ‘Make in India’ initiative. The government encourages MSE participation to foster inclusivity in public procurement processes.
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