AC SPARES - Materials

Tender Title: AC SPARES

Reference Number: 1339f2b7b

Issuing Authority/Department:

The tender will be issued by the Ministry of Mines, under the Department of Materials. The organization responsible for this tender is the National Aluminium Company Limited located in Bhubaneswar.

Scope of Work and Objectives:

This tender encompasses the procurement of various AC Spares specifically categorized under multiple categories including 22180201340, 22180201350, among others. The quantity required totals 26 items, aimed at ensuring the operational efficiency and maintenance of air conditioning systems. Suppliers are expected to provide high-quality components that meet the specifications outlined in the Bid document. The objective is to facilitate a seamless supply chain for these critical spare parts to maintain the equipment integrity and enhance service delivery.

Eligibility Criteria:

Eligible participants must be registered entities, demonstrating relevant experience in delivering similar products. Bidders should exhibit financial stability and compliance with all requisite regulatory frameworks. The ability to provide OEM (Original Equipment Manufacturer) authorization and compliance with the Public Procurement Policy for Micro and Small Enterprises (MSEs) is mandatory; however, no exemptions are available for experience or turnover criteria for startups or MSEs.

Technical Requirements:

Bidders must adhere to the specifications detailed in the Bid document that outlines comprehensive requirements for each spare part. Essential documents that must be submitted include:

• OEM Authorization Certificate
• Compliance of BoQ specification and supporting documents
  Participants seeking exemptions for experience or turnover must submit valid supporting documents for evaluation.

Financial Requirements:

Bidders must comply with the requisite financial conditions as specified in the contract. Sizes of projects previously handled and relevant turnover details will determine eligibility. Bidders should also be prepared to discuss Earnest Money Deposit (EMD) requirements when placing bids.

Document Submission Details:

Bidders are required to upload the necessary certifications and documents through the designated GeM platform. Failure to provide adequate documentation may lead to disqualification from the bidding process. Participants are encouraged to utilize the provided links to access the relevant documentation for the detailed requirements.

Special Provisions:

There are specific provisions for purchase preferences for MSEs, which include:

1. Valid Udyam registration is required to avail of the purchase preference.
2. MSE representatives must be manufacturers of the offered products to qualify for bid considerations.
3. If not designated as L1 (lowest bid), MSE sellers must match L1 prices for contract allocation.

Evaluation Process:

The evaluation will be conducted on an item-wise basis, with bids assessed against pre-defined criteria to determine the lowest acceptable bids. Price evaluation will focus on the competitive nature and feasibility of proposed bids. Special diligence will be applied to ensure all documents are in line, facilitating transparency and fairness in the process.

Delivery Locations:

The consignee for the AC spares is Subhendu Mishra, located at the Nalco Smelter Plant, Nalco Nagar. Each item will need to be delivered as per the specifications and time ordered in the BoQ documents.

Contact Information:

For further inquiries regarding this bidding process, bidders may reference the official contacts listed within the bid documents. It is advised to maintain ongoing checks for updates through the tender management platform.