Tender Title: Procurement of Office Stationaries
Tender Reference Number: 28db631ae
Issuing Authority/Department: Ministry of Mines, Materials Department

The scope of work for this tender encompasses the procurement of various office stationeries, specifically designed for governmental applications. The tender aims to procure a substantial quantity of specific items including, but not limited to, Cloth Pasted Envelopes sized 40x30 cm with a minimum weight of 80 GSM, envelopes incorporated with the NALCO logo, and a variety of other stationery necessary for effective office operations. The total quantity required under this tender is 37,800 units of assorted office stationeries tailored to the requirements set forth.

Objectives

The primary objectives of this procurement are to ensure an uninterrupted supply of essential office materials to promote efficiency and productivity within the Ministry of Mines. These materials are intended to support various administrative functions while adhering to environmental and quality standards.

Eligibility Criteria

To qualify for this tender, bidders must be registered entities compliant with all relevant local regulations. This includes maintaining proper licenses and certifications required for the manufacturing or supply of office stationeries. Bidders should demonstrate proven experience in handling similar procurement contracts to be eligible for participation.

Technical Requirements

All office stationeries specified in this tender must meet the minimum technical specifications outlined herein. Items must be durable, meeting industry standards for quality. For instance, envelopes must exhibit robust construction suitable for transportation and storage without damaging enclosed documents. Furthermore, sustainable material usage, alongside compliance with color and design specifications for branding, is crucial.

Financial Requirements

Bidders are required to submit a Performance Security which serves as a guarantee for the fulfillment of contractual obligations. It's essential that all financial proposals are structured clearly and should contemplate the pricing for bulk quantities as specified in the bill of quantities (BoQ) provided with the tender documentation.

Document Submission Details

All tender responses must be submitted electronically through the designated procurement portal. The documentation should include a complete proposal along with all necessary attachments supporting eligibility claims and compliance to the technical requirements.

Special Provisions

Micro, Small, and Medium Enterprises (MSEs) will be provided special consideration in line with governmental policies to encourage their participation in the tendering process. Startups are also encouraged to submit their proposals, taking advantage of provisions designated for new entrants in the market, thus fostering innovation and local production.

Evaluation Process

Tenders will be evaluated based on criteria that includes compliance with technical specifications, financial viability, and overall cost competitiveness. A structured evaluation matrix will be utilized to assess submissions fairly and transparently, ensuring that the selection process is both efficient and equitable.

Delivery Locations

Delivery of the procured items will be required at designated locations outlined by the Ministry of Mines. Bidders must factor in the logistics of shipping as part of their submission. The exact delivery addresses will be communicated upon contract award.

Contact Information

For additional inquiries regarding this tender, potential bidders may reach out to the Ministry of Mines, Materials Department. All questions need to be directed through the official communication channels provided on the procurement platform.

This tender presents an excellent opportunity for those looking to engage with a significant governmental procurement project focusing on essential office supplies. All interested parties are encouraged to review the tender documentation carefully and prepare their submissions in alignment with the specified requirements.