Tender Title:
Under Ground Cable Route Fault Detector and Related Equipment
Reference Number: GEM/2025/B/6131379
Issuing Authority/Department:
Ministry of Mines, Materials Department
Scope of Work and Objectives:
The objective of this tender is to procure essential equipment which includes the Under Ground Cable Route Fault Detector and associated devices. This request for proposal is aimed at enhancing the capabilities of the Ministry of Mines in ensuring efficient cable fault detection. The comprehensive procurement will cover a total of five essential pieces of equipment that are necessary for maintaining safety and efficiency in mining operations.
Eligibility Criteria:
To be eligible for this tender, bidders must be registered entities with a proven track record in supplying similar equipment. Potential bidders should possess relevant certifications and must comply with all statutory regulations related to manufacturing and supplying of goods in the scope mentioned. Proof of prior experience in supplying similar type equipment is necessary to ensure eligibility.
Technical Requirements:
Bidders are required to submit detailed specifications of the proposed equipment, demonstrating their conformity to industry standards. This includes compliance with quality benchmarks and operational efficiency metrics. Bidders should provide technical data sheets, product certifications, and evidence of adherence to quality standards such as ISO certifications.
Financial Requirements:
All bidders must provide evidence of financial stability which includes balance sheets, profit and loss statements for the past three years, along with a bank guarantee as an Earnest Money Deposit (EMD). This financial documentation is crucial for building trust and confirming the ability of bidders to manage large scale procurements.
Document Submission Details:
Bidders must submit all required documentation electronically via the designated e-procurement platform. The submission should include the technical proposal, financial proposal, and any other supporting documents as specified in the tender. It is imperative to ensure that all documents are in the acceptable formats, which include PDF, DOCX, and XLSX for easy evaluation.
Special Provisions:
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups, offering them special consideration during the evaluation process. This initiative aims to promote local businesses and fortify their contribution to the economy. MSEs can benefit from relaxed qualification criteria and additional points in the technical evaluation phase.
Evaluation Process:
The evaluation of bids will be conducted in a two-step process comprising technical and financial assessment. Initially, the technical proposals will be scrutinized for compliance with the specified requirements. Only those bids meeting the technical criteria will advance to the financial evaluation stage, where price considerations shall heavily influence the final selection.
Delivery Locations:
Successful bidders will be required to deliver the equipment to designated sites specified by the Ministry of Mines across various operational zones. Bidder's proposals should include a detailed delivery timeline along with logistics management strategies to ensure timely dispatch.
Contact Information:
For further inquiries regarding the tender, interested bidders may contact the relevant department through the official channels made available on the e-procurement platform. Please ensure communication is formal and includes all necessary references for clarity.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
10 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity with the capability to supply Under Ground Cable Route Fault Detectors and related equipment. Bidders must demonstrate experience in similar projects, providing evidence such as relevant industry certifications and compliance with statutory regulations.
Bidders must provide essential certificates that substantiate their compliance with quality standards, including ISO certifications. Additionally, any product-specific certifications must also be included in the submission package to prove the equipment’s reliability and safety.
To register for the bidding process, interested bidders must visit the designated e-procurement platform and complete the online registration form. Registration typically includes submitting company credentials and other documentation that verifies your status as a legitimate supplier and compliance with the technical specifications required for the equipment.
All bidders are required to submit an Earnest Money Deposit (EMD) as part of their financial proposal. The EMD is aimed at ensuring that bidders are serious about their offers and will be refunded once the procurement process concludes, barring any non-compliance to the bidding conditions.
Yes, the tender has provisions that favor Micro, Small, and Medium Enterprises (MSEs), allowing them advantages such as reduced qualification barriers and additional points during the evaluation process. This initiative aligns with the government’s strategy to bolster local enterprises under programs like ‘Make in India’, promoting local content and procurement rules.
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