Tender Title: Supply of Air Filter and Related Components

Reference Number: GEM/2025/B/6096390

Issuing Authority/Department: Ministry of Mines, Materials Department

Scope of Work and Objectives

This tender is issued for the procurement of various materials crucial for industrial applications, specifically targeting components like air filters suitable for a 750KW roll mill motor manufactured by NIDEC, along with several guide ejection rods and wheels for cable trolleys. The specific materials to be supplied include:

• Material Code 25001265200 - Air Filter for 750KW Roll Mill Motor NIDEC
• Material Code 26101070490 - Guide Ejection Rod
• Material Code 21305092060 - Wheel Without Bearing for Cable Trolley

The overarching objective is to ensure a steady supply of high-quality components that meet the operational demands of mining and related industries.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility requirements:

• Be a registered entity under the relevant taxation and procurement laws.
• Have prior experience in supplying similar materials, preferably to governmental or large industrial clients.
• Submit all required documentation, ensuring compliance with industry regulations and standards.

Technical Requirements

Bidders are required to provide products that adhere to specified technical specifications:

• Air filters must meet ISO standards for filtration efficiency relevant to industrial motors.
• All components should be constructed with durable materials that can withstand operational stresses.
• Compliance with the expected quality standards is mandatory to ensure reliability and safety in usage.

Financial Requirements

Submitting firms must demonstrate financial stability and capability to undertake the contract, including:

• Supply of an Earnest Money Deposit (EMD) as specified in the bidding documents.
• Provision of performance security upon contract award as stated in the tender guidelines.
• Clear pricing structure, detailing unit costs and any additional fees.

Document Submission Details

All submissions must be completed online through the Government e-Marketplace (GEM) portal. Bidders should prepare the following documents:

• Technical bid including compliance with specifications.
• Financial proposal with a detailed breakdown of costs.
• Certificates proving eligibility and experience.

Special Provisions

This tender encourages Micro, Small, and Medium Enterprises (MSEs) and may provide benefits such as a simplified qualification process to promote participation. Startups are especially encouraged to bid, aligning with government priorities to foster innovation.

Evaluation Process

The evaluation of submissions will be conducted in a two-stage process:

1. Technical Evaluation: Assessment of compliance with technical requirements and document submission.
2. Financial Evaluation: Cost-effectiveness and pricing analysis. Bids will be evaluated based on best value and total cost of ownership.

Delivery Locations

Materials must be delivered to specified sites or warehouses as indicated in subsequent notifications, ensuring timely availability for operational needs.

Contact Information

While specific contact details are not available in the documentation, queries regarding the tender can typically be directed to the Ministry of Mines’ Materials Department or the support team on the GEM platform.

By participating in this tender, successful bidders will contribute to efficient and sustainable operations within the mining sector, ensuring high-quality standards and resource management.