Ministry of Information and Broadcasting Tender by Satyajit Ray Film And Television Institute (GEM/2025/B/6113379)
XLR Cable 15 feet length,XLR Cable 30 feet length,XLR Cable 60 feet length,SD card 32GB,9 Scale Cha
Tender Timeline
Tender Title: Audio Cable
Tender Reference Number: GEM/2025/B/6113379
Issuing Authority/Department: Ministry of Information and Broadcasting
The Audio Cable tender, referenced as GEM/2025/B/6113379, is issued by the Ministry of Information and Broadcasting. This tender seeks various audio equipment items, primarily focusing on XLR cables in various lengths, along with SD cards and 9 Scale Changer Harmoniums.
Scope of Work and Objectives
The primary objective of this tender is to procure a specified quantity of audio equipment that meets the technical and quality standards outlined within the bidding documentation. This equipment is essential for supporting audio and broadcasting operations across various media platforms. The tender covers the following items:
- XLR Cable in multiple lengths (15 feet, 30 feet, and 60 feet)
- SD Card 32GB
- 9 Scale Changer Harmonium
A total of 89 units across all specified categories are to be procured, reflecting the department's commitment to ensuring high-quality audio production capabilities.
Eligibility Criteria
To qualify for this tender, bidders must meet the following eligibility criteria:
- Be a legally registered entity in compliance with applicable laws.
- Possess adequate experience and technical capability in supplying audio equipment.
- Have a demonstrated track record of providing similar audio products to government or reputed private sector clients.
Technical Requirements
The technical requirements for the items specified include adherence to industry standards relating to audio equipment and materials. Bidders must ensure that:
- XLR Cables are manufactured using high-grade materials ensuring durability and optimal sound transmission.
- SD Cards must meet specific capacity and speed specifications for efficient data storage and retrieval.
- Harmoniums should be in accordance with traditional musical instrument standards for quality and tuning.
Financial Requirements
Bidders must provide a comprehensive financial proposal that outlines the total cost for the items listed, inclusive of taxes and shipping. The payment terms will be as specified in the bid document, detailing any necessary payment milestones and conditions for final acceptance.
Document Submission Details
All proposal documents must be submitted electronically following the guidelines provided in the tender documentation. Late submissions will not be accepted. A complete tender submission includes:
- Technical proposal
- Financial proposal
- Credentials demonstrating eligibility
Special Provisions
This tender has provisions aimed at Micro, Small, and Medium Enterprises (MSEs) and startups, promoting inclusivity in public procurement. Qualified MSEs may be offered benefits such as price concessions and weighted evaluation in the selection process.
Evaluation Process
Bidding proposals will undergo a two-stage evaluation process:
- Technical compliance will be assessed first, ensuring all specifications have been met.
- Financial bids will then be opened for those who qualify in the first stage.
Delivery Locations
Successful bidders will be asked to deliver goods to designated locations as specified in the completes tender submission guidelines detailed within the tender documents.
Contact Information
For further inquiries regarding this tender, bidders may refer to the official guidelines or contact details provided in the official documentation.
By understanding and following the outlined requirements, including scope, eligibility, technical, and financial criteria, bidders can ensure a streamlined and compliant submission process for this lucrative opportunity under the Ministry of Information and Broadcasting.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Certificate (Requested in ATC)
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Frequently Asked Questions
The eligibility requirements include being a registered entity, having adequate experience in supplying audio equipment, and showing a proven track record in fulfilling similar contracts. Bidders must also comply with government regulations concerning procurement processes and provide necessary documentation verifying their eligibility.
The required technical specifications include using high-quality materials for XLR cables ensuring durability, performance in audio transmission, and compliance with industry standards. The SD cards are required to have a minimum capacity of 32GB with specified speed ratings, while the Harmoniums should meet traditional standards for musical instruments. Detailed specifications will be provided in the tender documents.
Bidders must prepare a detailed financial proposal that outlines the costs associated with the items being bid on. This should include unit prices, applicable taxes, and shipping costs. The submission must clarify any additional costs, and ensure compliance with payment terms as stipulated in the tender documents.
Submissions for this tender must be completed electronically through the designated procurement platform as described in the tender documents. All required documents, including technical and financial proposals, must be uploaded before the submission deadline, and late bids will not be accepted.
Micro, Small, and Medium Enterprises may access benefits like price preferences and smoother participation in the bidding process. Special consideration is given during the evaluation stage to promote inclusivity and support the government’s objective of integrating MSEs into the procurement framework. Provisions for startups may also apply depending on their registration and status as outlined in the tender documents.
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