The Sound Equipment tender, referenced as GEM/2025/B/6117959, is issued by the Ministry of Information and Broadcasting. This tender seeks qualified bidders for the procurement of a comprehensive range of sound equipment aimed at enhancing audio quality for various broadcasting purposes. This procurement is crucial in maintaining the standards of audio excellence required in the broadcasting sector.

Scope of Work and Objectives

The primary objective of this tender is to supply a complete set of sound recording equipment which includes but is not limited to the following items:

• H6 Handy Sound Recorder Black Edition
• Waterproof Hard Case with Laser cutting for H6 Sound Recorder
• WSU 1 Microphone Universal Windscreen
• Tripod for sound recorder
• MKH 418 S Shotgun Microphone
• Windshield compatible with MKH 418 S
• Long Hair Windmuff for Windshield compatible with MKH 418 S
• BC 16 Boom Rod
• XLR Cables with variations
• SDHC 16GB 48MB Card
• HD 280 Pro Headphones
• L1 Pro Portable Line Array Speaker System
• BLX24 SM58 Wireless Vocal System with SM58 Handheld Microphone
• Microphone Stand with a detachable weighted round base mic floor stand

This procurement is intended for a total of 88 units across the listed items to ensure that the broadcasting projects under the Ministry are equipped with high-quality sound capturing and broadcasting capabilities.

Eligibility Criteria

To qualify for this tender, bidders must meet the following eligibility criteria:

• Possess valid registration as an entity in the respective sector.
• Demonstrate experience in handling projects of similar magnitude and complexity.
• Compliance with any specific regulatory requirements pertinent to sound equipment in broadcasting.
• Submission of eligibility documentation as mandated by the Ministry.

Technical Requirements

Technical requirements for the equipment must align with industry standards. Bidder must ensure that all sound recording equipment provided complies with the latest quality standards and specifications set forth in the tender documentation. Bidders should provide evidence of technical proficiency and product compatibility with existing systems at the Ministry.

Financial Requirements

Bidders must adhere to specified financial criteria, which will include submission of a Tender Security Deposit or Earnest Money Deposit (EMD) as required. Additionally, bidders need to provide pricing that is competitive while ensuring sustainability and adherence to financial regulations.

Document Submission Details

All documents must be submitted in response to this tender as follows:

• Completed bid forms.
• Financial and technical proposals must be sealed and submitted per the guidelines set out in the tender.
• All submissions must adhere to the formats specified within the tender documentation.

Special Provisions

The tender offers specific benefits to Micro, Small, and Medium Enterprises (MSEs) and Startups, including relaxed eligibility standards and enhanced evaluation points during the bidding process. This aims to encourage more participation from smaller enterprises in critical government projects. Compliance with 'Make in India' policies is also strongly encouraged, ensuring support for local manufacturing.

Evaluation Process

The bids will undergo a structured evaluation process that assesses both the technical and financial merits of each proposal. Factors considered will include compliance with technical specifications, pricing competitiveness, and the bidder's capacity to meet delivery timelines. The successful tenderer will be notified upon completion of the evaluation.

Delivery Locations

Delivery locations for the sound equipment will be specified in the tender documents. Bidders must demonstrate the capacity to meet delivery timelines effectively across these locations.

Contact Information

All inquiries related to this tender may be directed to the office of the Ministry of Information and Broadcasting. Detailed contact information can be obtained from the official government websites.