Tender Title: LIBRARY AUTOMATION
Reference Number: GEM/2025/B/6085831
Issuing Authority: Ministry of AYUSH
The Ministry of AYUSH invites tenders for the provision of comprehensive library automation solutions under the Library Automation project. The scope of work encompasses the implementation and support for various library automation functions including but not limited to DSpace Repository Software, data entry and uploading, and upgrading the Koha Integrated Library Management System (ILMS) on a cloud server. The successful tenderer will also be responsible for supplying related RFID Tags for books, along with relevant hardware and software essential for seamless integration with existing systems.
Objectives
The primary objective of this project is to enhance the library’s operational efficiency through technological upgrades while ensuring that all library services are user-friendly and accessible. With an anticipated total quantity of 49,512 units, this tender seeks to utilize advanced technologies to streamline library processes and improve user engagement.
Eligibility Criteria
Interested bidders must meet the following eligibility criteria:
- Must be a registered entity
- Possess the necessary certifications and experience in library automation services
- Demonstrated ability to support hardware and software components proposed
- Compliance with all relevant laws and regulations
Technical Requirements
The technical requirements necessitate a comprehensive understanding of:
- Implementation of DSpace Repository Software
- Proficiency in RFID technology for library operations
- Compatibility of proposed systems with the existing Koha ILMS
- Capacity to provide ongoing support and maintenance for 5 years post-implementation
Financial Requirements
Bidders are also required to meet the financial requirements which include:
- Proof of past financial performance and stability
- Submission of a detailed cost breakdown for all proposed services and equipment
- Compliance with EMD (Earnest Money Deposit) stipulations as required in the tender documents
Document Submission Details
All submissions must adhere to the specified formats and guidelines laid out in the tender documentation. Bidders should ensure:
- Full completion of all required forms
- Clear labeling of submitted documents to facilitate evaluation
- Adherence to submission deadlines as stated in the tender notice
Special Provisions
This tender includes special provisions to encourage participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Bidders qualifying under this category are encouraged to outline their capabilities and any unique advantages to their participation.
Evaluation Process
The evaluation process will assess bids based on:
- Compliance with technical specifications
- Financial viability and cost-effectiveness of services proposed
- Bidders' experience and past performance
The most favorable bids will undergo detailed scrutiny ensuring that selected vendors maximize value while delivering high-quality service.
Delivery Locations
Services and equipment will primarily be delivered to designated locations specified by the Ministry of AYUSH. Bidders are required to provide detailed logistics concerning the delivery of items, installation services, and post-installation support.
Contact Information
For any inquiries regarding this tender or submission process, potential bidders are encouraged to reach out through official ministry channels for assistance.
Overall, this library automation tender aims to substantially elevate the operational and technological capabilities of libraries under the purview of the Ministry of AYUSH, aiming to benefit both library staff and patrons through cutting-edge solutions.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, demonstrating prior experience in library automation solutions, possessing the necessary certifications, and ensuring compliance with relevant laws and regulations. Companies aiming to bid must have a solid proven track record in delivering similar projects and capabilities in providing ongoing support for such systems and technologies.
Bidders must submit various required certificates that demonstrate their compliance and capability to carry out the tender requirements. This typically includes business registration documents, tax compliance certificates, and any industry-specific certifications that validate their experience and expertise in library automation, software installation, and hardware integration.
The registration process for this tender involves submitting an application along with the required documents as outlined in the tender notice. Bidders must ensure that their applications are completed thoroughly and submitted in the correct format. It is crucial to follow the submission guidelines closely to avoid disqualification.
The financial requirements specify an Earnest Money Deposit (EMD) that must be submitted with tender applications. The EMD amount serves as a security deposit to ensure that bidders are serious about their proposals. Additionally, bidders must provide a cost breakdown in their financial offers clearly showing all components of the tender pricing.
This tender includes specific benefits for Micro, Small, and Medium Enterprises (MSEs), which may include relaxed eligibility criteria, financial assistance, and increased opportunities for participation in government tenders. Startups may also be considered under similar provisions aimed at promoting innovation and local solutions as part of the Ministry of AYUSH’s support initiatives.
Probable Bidders
Get Tender Alerts
Get notifications for similar tenders