NA Tender by Intelligence Bureau (GEM/2025/B/6124315)
Jute,punch,white,brown,envlop,erasar,ball,peno,file,box,battary,camlin,camline,spring,whiteerner,st
Tender Timeline
Tender Title: Supply of Various Stationery Items
Tender Reference Number: GEM/2025/B/6124315
Issuing Authority/Department: Ministry of Home Affairs
Scope of Work and Objectives
The primary objective of this tender is to procure a range of stationery items for various administrative functions of the Ministry of Home Affairs. The tender encompasses a total of 977 different items, which include, but are not limited to, jute bags, punching machines, white and brown envelopes, erasers, ball pens, file boxes, batteries, and more. The goal is to ensure the availability of essential office supplies for efficient operations.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- Must be a registered entity or company.
- Tax clearance certificate must be obtained.
- Ensure compliance with local procurement policies.
- Submission of all applicable business and regulatory certificates.
- Bidders must demonstrate capability to supply the specified quantities within stipulated timelines.
Technical Requirements
Bidders are required to provide detailed specifications and compliance documents concerning the technical requirements of the items being supplied. These may include:
- Detailed product specifications for each stationery item.
- Quality assurance certificates as per prescribed standards.
- A list of materials to be used in manufacturing.
Financial Requirements
Bidders must also adhere to the following financial requirements:
- Submission of a sealed Earnest Money Deposit (EMD) against the tender which will be refundable post the tender process.
- Provide a comprehensive pricing structure for all items listed in the tender.
Document Submission Details
All proposals and relevant documents must be submitted by the specified deadline through the designated submission portal. Documents should be provided in soft copy format. Bidders must ensure clarity, legibility, and full compliance with all tender documentation requirements.
Special Provisions
This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Special provisions include:
- Reduced EMD requirements for eligible MSEs.
- Consideration of bids from MSEs and startups for at least 25% of the tender value.
Evaluation Process
The evaluation process will be thorough and based on the following criteria:
- Compliance with eligibility and documentation requirements.
- Quality and pricing of stationery items.
- Delivery timelines and logistical capabilities.
Delivery Locations
Suppliers are required to deliver the items to designated locations as specified by the Ministry of Home Affairs, ensuring timely and secure delivery of stationery supplies.
Contact Information
For any inquiries related to this tender, please refer to the official Ministry of Home Affairs channels for communication.
Important Considerations
Bidders should ensure that they review the full details of the tender documentation to maintain compliance and optimize their bids strategically. Compliance with the Make in India initiative is encouraged, promoting local content in all supplied products.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying the specified stationery items. Bidders must have a tax clearance certificate and comply with local procurement policies. Additionally, all necessary business and regulatory certificates must be submitted for consideration. Vendors aiming to qualify must demonstrate their ability to deliver the required quantities within the stipulated timelines.
Participants must acquire several required certificates including a valid tax registration certificate, quality assurance documentation, and any specific product compliance certificates related to the stationery items being offered. These documents ensure bidders meet the technical specifications and standards set forth in the tender, enhancing their chances of successful evaluation.
The registration process for this tender involves submitting an application through the official portal with all necessary documents, including registration certificates and the required Earnest Money Deposit (EMD). It is essential to ensure that the submitted documents are complete and adhere to the guidelines provided in the tender notice to avoid disqualification.
All documents must be submitted in specific accepted document formats, preferably as PDF files to ensure consistency and legibility. The submission must be done through the designated online portal by the mentioned submission deadline, ensuring no formats such as images or non-readable files are included.
The performance security requirement mandates the successful bidder to submit a performance guarantee in the form of a bank guarantee or fixed deposit, typically valued at a certain percentage of the total contract amount. This performance security aims to ensure compliance with the delivery timelines and specifications throughout the contract period.
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