Tender Description for AV VC WORKS AT HPCL (GEM/2025/B/6312850)
75 LED Display,Video Conferencing Codec,Ceiling Microphone,8 Port Switch,Cable Cubby,Transmitter Ty
Tender Timeline
The Ministry of Petroleum and Natural Gas is issuing a tender for the AV VC Works at HPCL to procure various audiovisual equipment and services. This tender is aimed at fulfilling the requirements for a state-of-the-art audiovisual conferencing solution, ensuring seamless communication for various operational needs.
Scope of Work and Objectives
The primary objective of this tender is to equip HPCL with high-quality audiovisual systems, which include but are not limited to LED displays, video conferencing codecs, ceiling microphones, 8-port switches, and various cabling and termination services. The comprehensive scope entails the following:
- Procurement and installation of audiovisual components such as column array speakers, amplifiers, HDMI switchers, and more.
- Provision of installation, programming, and commissioning services.
- Engagement of on-site resident engineers for effective integration and support throughout the process.
The total quantity required is 92 items, and bids are expected to adhere to modern standards in audiovisual technology.
Eligibility Criteria
To qualify for this tender, bidders must meet specific eligibility requirements which include:
- Registration as a legal entity capable of executing contracts.
- Experience in providing similar audiovisual solutions.
- Compliance with statutory regulations relevant to the supply and installation of high-tech equipment.
Technical Requirements
Bids must comply with detailed technical specifications, including, but not limited to:
- Standards for audio and video transmission.
- Durability and performance metrics for hardware components.
- Integration capabilities with existing systems.
Financial Requirements
Bidders are required to submit financial documents demonstrating:
- Proof of financial stability.
- Ability to provide a performance security bill.
- Acceptable payment terms, which will be detailed in the submission guidelines.
Document Submission Details
All tender documents including technical and financial proposals should be submitted electronically through the specified procurement platforms. Bidders are encouraged to ensure all documents are submitted in supported formats and adhere to the guidelines provided.
Special Provisions
Provisions may be made for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in this tender. These benefits aim to stimulate local procurement and innovation in alignment with the government's policies.
Evaluation Process
The evaluation of bids will follow a structured assessment process focusing on both technical and financial capabilities. Key considerations will include pricing, compliance with specifications, and previous performance records in similar projects.
Delivery Locations
Delivery of all equipment and execution of services will primarily occur at specified HPCL facilities. Details regarding exact locations and logistical arrangements will be communicated to successful bidders post-contract award.
Contact Information
Should you require more information, relevant contact details will be available within the tender documentation for inquiries regarding the process or requirements.
Tender BOQ Items
19 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Bidder Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements for this tender include the necessity of being a registered legal entity, having verifiable experience in audiovisual solutions, and compliance with relevant statutory regulations. Bidders must demonstrate their capacity to meet technical and financial expectations as outlined in the tender documents.
To participate effectively, bidders must provide various certificates, including business registration documents, experience certificates applicable to audiovisual projects, and any quality assurance certifications. These documents will help establish credibility and ensure compliance with government procurement standards.
The registration process requires bidders to create a profile on the designated procurement portal. They must complete the necessary documentation and ensure compliance with all stated requirements. During registration, relevant identity proofs and business credentials must be uploaded.
Accepted document formats usually include PDF and DOC files for technical and financial proposals. All suppliers must ensure their submissions align with the submission methods outlined in the tender documentation to avoid disqualification.
The payment terms for this tender typically involve milestone payments based on project phases. Detailed terms and accepted methods will be specified in the contract post-award. Bidders are encouraged to outline their payment structure clearly within their proposals to align with procurement expectations.
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