Tender Title: Supply of Paints and Primers (Reference Number: GEM/2025/B/6154081)
Issuing Authority
The tender is issued by the Ministry of Petroleum and Natural Gas.
Scope of Work and Objectives
The ministry invites bids for the supply of specific paints and primers, including Signal Red AD QD LPG Finish Shade No: 537, Zinc Phosphate Primer AD QD LPG Finish, and Oxford Blue AD QD LPG Finish Shade No: 105. The objective is to acquire a total quantity of 263,520 liters of these essential materials for maintenance and operation purposes within the ministry's jurisdiction. Bidders are expected to ensure the high quality of the products complying with the specifications mentioned in this tender document.
Eligibility Criteria
Eligible bidders must be registered entities capable of supplying the products specified. Participants should demonstrate prior experience in similar supply contracts and must adhere to the compliance regulations set forth by the ministry. This requirement ensures the selection of capable suppliers with a reliable track record.
Technical Requirements
Bidders are required to meet specific technical specifications for the paints and primers. All materials must conform to industry standards for quality and performance, reflecting durability and appropriateness for intended applications in the petroleum and natural gas sectors. Environmental compliance and safety standards must also be adhered to as per governing regulations.
Financial Requirements
Bidders must provide financial accords including proof of a valid Earnest Money Deposit (EMD). This deposit is a mandatory requirement to participate in this tender process, ensuring serious intent among bidders. Financial statements outlining the economic health of the business may also be requested to assess the bidder's capacity to fulfill the contract.
Document Submission Details
All required documents must be submitted through the specified channel by the stipulated deadline, ensuring that they are in the accepted formats, as outlined in the tender documentation. Bidders are encouraged to submit comprehensive proposals that exhibit clarity and adherence to the submission guidelines to facilitate the evaluation process.
Special Provisions
This tender incorporates special provisions for Micro, Small, and Medium Enterprises (MSEs), encouraging participation from this sector. Additionally, startups will receive particular benefits in terms of selection criteria, fostering an environment of support for emerging businesses.
Evaluation Process
The evaluation will be conducted following a transparent process, based on the technical and financial merits of the bids submitted. Details on evaluation criteria will ensure fairness and adherence to stipulated values, assessing the overall value and reliability of the offers received.
Delivery Locations
The successful bidder will be required to deliver the supplies to designated locations as specified by the Ministry of Petroleum and Natural Gas. Timeliness and compliance with delivery schedules will be significantly valued in the evaluation process.
Contact Information
For further inquiries, bidders are encouraged to contact the Ministry of Petroleum and Natural Gas, ensuring that all communications are professional and directed according to the submission guidelines. Exact contact details will be provided in the official tender documentation during the bid submission phase.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Bidder Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity capable of supplying paints and primers with demonstrable experience in similar contracts. Companies need to comply with all regulations set by the Ministry of Petroleum and Natural Gas and demonstrate previous successful performances in supply tenders.
Bidders must possess relevant certifications that verify adherence to industry standards for the supplied products. Additionally, proof of quality control processes, safety adherence, and compliance with environmental regulations is necessary to ensure that the submitted paints and primers meet the tender’s specifications.
To submit documents, participants must follow the guidelines outlined within the tender documentation. All submissions need to be made via the referenced electronic system. It is essential to ensure that all documents are formatted per the accepted formats mentioned to avoid rejection during the review process.
The Earnest Money Deposit (EMD) is a monetary pledge required from bidders to participate in the tender. The specifics regarding the amount will be delineated within the official tender documentation. This deposit acts as a guarantee of intent from bidders and will be returned post-evaluation for unsuccessful bidders.
The evaluation process is based on predefined criteria that assess both technical and financial aspects of each submitted bid. Once evaluations are completed, bidders will be notified of the results in a timely manner, providing information about the bid’s outcome and any further actions concerning contract award processes.
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