Tender Title: Event Management and Miscellaneous Works
Tender Reference Number: GEM/2025/B/6145917
Issuing Authority: Ministry of Petroleum and Natural Gas
This tender invites qualified suppliers to submit proposals for the Event Management and Miscellaneous Works required by the Ministry of Petroleum and Natural Gas. The scope of work encompasses a variety of catering and administrative services aimed at facilitating events and daily operational requirements. The successful bidder will be tasked with providing a diverse range of food items, cleaning services, and logistical support.
Scope of Work and Objectives
The primary objectives of this tender include the provision of the following services:
- Supplying various meal options such as Veg Thali, Non-Veg Lunch, and Breakfast for both workers and officials.
- Delivering beverages, including Butter Milk and Packaged Drinking Water in various sizes.
- Offering snacks and desserts, which include cookies, dry fruits, and sweets.
- Arranging logistical support for events, including the provision of bouquets, saplings, and shovels.
- Conducting essential maintenance services like septic tank cleaning and pest control.
Eligibility Criteria
To qualify for this tender, bidders must be duly registered entities with relevant experience in providing catering and event management services. They should have sufficient capacity to fulfill the volume of work specified in the tender and must demonstrate compliance with quality standards and testing criteria.
Technical Requirements
Bid submissions must outline the specific technical specifications of the services offered. Bidders need to ensure that all products supplied meet the required quality standards, including hygiene and safety regulations. Compliance with local procurement rules and the 'Make in India' initiative will be an added benefit to applicants.
Financial Requirements
Bid proposals must include a detailed breakdown of costs associated with each service provided. Additionally, suppliers will need to demonstrate their financial stability by presenting relevant financial documents, including previous project budgets and the ability to meet payment terms.
Document Submission Details
Interested bidders are required to submit their complete proposals electronically in the accepted document formats. The submission must align with the established guidelines, including a clear presentation of the qualifications, financial details, and compliance documents. Bids should be comprehensive but concise, ensuring that all materials are easy to access and review.
Special Provisions
The tender includes benefits for Micro, Small, and Medium Enterprises (MSEs) as well as provisions for startups, allowing them to leverage opportunities within government contracts. Bidders are encouraged to highlight any initiatives that promote local production and employment as part of their proposal.
Evaluation Process
The selection of successful bidders will be conducted based on a transparent evaluation process. Proposals will be assessed based on their technical and financial strengths, alongside compliance with eligibility criteria and quality benchmarks. Key evaluation considerations will focus on the overall cost-effectiveness and the ability to deliver services in a timely manner.
Delivery Locations
Services are to be provided across multiple event venues and operational sites under the jurisdiction of the Ministry of Petroleum and Natural Gas. Specific delivery locations will be outlined during the proposal submission phase.
Contact Information
Potential bidders are encouraged to reach out for clarification and assistance regarding this tender. Please refer to the official communication channels established by the Ministry of Petroleum and Natural Gas for any inquiries.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Bidder Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity with a valid business license and relevant industry experience. Bidders must demonstrate their ability to provide comprehensive event management services, including catering for diverse groups. Compliance with industry standards and regulations is essential for qualification.
Bidders must submit various certificates demonstrating compliance with food safety, health regulations, and other applicable standards. Additionally, a registration certificate confirming the entity’s operational legitimacy is required. It’s essential to ensure that all submitted documents are valid and up-to-date to increase the chances of selection.
The registration process for this tender involves completing an online submission of the proposal through the designated portal. Bidders must ensure that they provide all required documents, including financial statements, compliance certificates, and detailed service descriptions, within the specified format.
Submissions should be made in commonly accepted document formats such as PDF for text documents, ensuring compatibility and ease of review. Specific guidelines on file types and sizes may be provided during the submission process, so bidders should remain attentive to these details.
The payment terms generally stipulate that payments will be made upon successful completion of services as per the contract specifications. Detailed terms, including milestones and payment schedules, should be outlined in the proposal to ensure clarity. Bidders should also include any performance security requirements as part of their financial submissions.
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