NA Tender by The Shipping Corporation Of India Limited (12c475d08)
Custom Bid for Services - Appointment of a Practicing Company Secretary (PCS) or a Firm/LLP of Pra
Tender Timeline
Tender Title: Appointment of a Practicing Company Secretary (PCS) or a Firm/LLP
Reference Number: 12c475d08
Issuing Authority/Department: Ministry of Ports, Shipping and Waterways
Scope of Work and Objectives
The scope of work involves the appointment of a Practicing Company Secretary (PCS) or a recognized Firm/LLP of Practicing Company Secretaries to conduct a comprehensive Secretarial Audit as mandated under Section 204 of the Companies Act 2013 and Regulation 24A of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015. The objective is to ensure compliance with statutory regulations and enhance corporate governance practices within the entities linked to the Ministry of Ports, Shipping and Waterways.
Eligibility Criteria
Participants aiming to submit their bids must fulfill the eligibility requirements, which include being a registered Practicing Company Secretary or a firm duly registered as a Limited Liability Partnership (LLP). The authority will consider the applicant's qualifications, experience, and the relevant certifications issued by the regulatory bodies.
Technical Requirements
Bidders must demonstrate a robust understanding of various laws and regulations concerning Secretarial Audits. Additionally, the firm should possess demonstrated experience in executing similar assignments, evidencing capability and competency in auditing compliance matters.
Financial Requirements
All financial submissions must comply with the stipulated requirements outlined in the tender documents. Participants should provide a detailed account of their financial health, including previous audit fees, to establish financial capability to undertake the scope of services effectively.
Document Submission Details
Bidders are required to submit their proposals and all relevant documents electronically through the designated submission portal. This includes:
- Technical proposal detailing compliance with the eligibility and technical requirements.
- Financial proposal including detailed pricing information.
- Any ancillary documents requested in the tender.
Additional instructions regarding the submission format and deadlines will be provided in the tender documents.
Special Provisions
The tender emphasizes providing benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation. Provisions such as relaxation in eligibility criteria and preferences in the evaluation process are instituted to enhance the competitiveness among smaller entities.
Evaluation Process
The evaluation of bids will be structured around an efficient assessment of both technical and financial submissions. The authority will focus on the bidder’s experience, quality of service provided in past contracts, and rationale behind quoted prices. A two-part evaluation system will allow for comprehensive scrutiny before selection.
Delivery Locations
Upon selection, the appointed Practicing Company Secretary or Firm must be prepared to deliver services primarily across various locations associated with the Ministry of Ports, Shipping and Waterways, contingent on operational requirements and directives from the Ministry.
Contact Information
For further clarifications and inquiries regarding the tender, bidders can seek assistance directly through the Ministry of Ports, Shipping and Waterways.
This tender provides a significant opportunity for qualified Practicing Company Secretaries and Firms looking to establish their commitment to compliance and governance in corporate practices.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
17 DocumentsDocuments Required from Seller
- Experience Criteria
- Bidder Turnover
- Certificate (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, exhibiting relevant experience in conducting Secretarial Audits as per the Companies Act 2013, and possessing appropriate certifications from recognized regulatory bodies. Additionally, Micro, Small, and Medium Enterprises (MSEs) can leverage special provisions available in the tender opportunity.
Bidders are expected to submit relevant certificates which may include membership details of the Institute of Company Secretaries of India (ICSI), prior audit reports, and any other supporting documents that demonstrate their competence and adherence to the compliance standards set out in the Companies Act.
Eligible participants must provide their submissions in specified formats as outlined in the tender documentation. Accepted document formats generally include PDFs and other relevant file formats compatible with the electronic submission portal, ensuring clarity and legibility of the proposals.
The payment terms for the selected bidder will be delineated within the tender documents, including any upfront fees or staged payments based on performance milestones outlined in the contract agreement, ensuring transparency in financial transactions.
Yes, the tender includes provisions for Micro, Small, and Medium Enterprises (MSEs) and startups, which aim to promote their participation. This includes relaxation of certain eligibility criteria and preferences during the evaluation process to encourage smaller enterprises and align with governmental initiatives like Make in India.
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