Tender Title: Procurement of 280 Nos. of Bullet Proof Vests/Undervests for PB/PB-NW CMP
Reference Number: GEM/2025/B/6123793
Issuing Authority: Ministry of Power
The Ministry of Power invites bids for the procurement of 280 nos. of bullet proof vests/undervests for PB/PB-NW CMP under a comprehensive tendering process. The objective of this tender is to enhance the safety and operational capabilities of personnel by providing high-quality protective gear.
Scope of Work and Objectives
The primary aim of this procurement is to supply a total of 280 bullet proof vests/undervests that meet the stringent quality and safety standards mandated for law enforcement and defense personnel. The selected vendor shall ensure that the vests are manufactured from approved materials, feature effective ballistic protection levels, and conform to the required specifications outlined in the technical requirements section of this document.
Eligibility Criteria
To participate in this tender, bidders must meet the following eligibility criteria:
- The bidder must be a registered entity with valid documentation.
- Past performance in supplying similar protective gear is essential, with requirements for experience with law enforcement or defense ministries.
- Compliance with applicable local and national regulations related to procurement and safety standards.
Technical Requirements
The technical requirements for the bullet proof vests include:
- The vests must adhere to NIJ Level IIIA ballistic protection standards.
- They should be lightweight, with adjustable sizing and enhanced comfort for extended wear.
- Materials used in manufacturing must be approved for use in bulletproof clothing.
- All vests should undergo rigorous testing to validate performance and safety claims.
Financial Requirements
Bidders must propose a clear financial framework, detailing the following:
- Cost per unit for the bullet proof vests.
- Total price for 280 units inclusive of any applicable taxes and duties.
- Payment terms must be outlined, indicating conditions for advances, milestones, and final payments.
Document Submission Details
All submission documents must be submitted in the prescribed formats as part of the bidding process. This includes:
- A completed bid form.
- Proof of eligibility and compliance documents.
- Detailed technical proposal and financial offer.
Submissions must adhere to the specified formats for acceptance, and electronic submission may be required as part of the bidding process.
Special Provisions
This tender may have provisions benefiting Micro, Small, and Medium Enterprises (MSEs). Eligible MSEs will have certain advantages in the evaluation process, which encourages participation from smaller businesses and promotes local economic growth.
Evaluation Process
The evaluation of bids will be based on several criteria, including:
- Compliance with technical specifications and quality standards.
- Financial proposals will be assessed based on price evaluation considerations, ensuring the best value for the procuring authority.
- Track record and experience in similar procurements.
Final selection will be communicated to all bidders, with detailed feedback provided upon request.
Delivery Locations
The delivery of the bullet proof vests will be to specified locations as directed by the Ministry of Power. Bidders must account for logistics and transport costs within their financial proposal.
Contact Information
For further inquiries regarding this tender, potential bidders may refer to the official contact channels provided in the tender documentation. Specific details on how to contact the authority can assist in clarifying any doubts and securing a successful bid.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- Additional Doc 1 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
Frequently Asked Questions
The eligibility requirements include being a registered entity with necessary documentation. Bidders are expected to have prior experience in supplying bullet proof equipment, adhering to legal regulations, and satisfying local procurement mandates.
Bidders must provide valid certificates demonstrating compliance with safety standards relevant to the procurement of bullet proof vests. This includes certifications for product quality and past performance in similar contracts.
The registration process involves submitting full details and necessary documentation to participate in the tender. It’s essential for bidders to ensure all relevant certificates are valid and included, to qualify for further consideration.
The accepted document formats typically include PDF and DOCX for digital submissions. Traditional documents may also be required in hard copies, and all submissions must be organized according to tender specifications.
The payment terms will specify milestones based on production and delivery phases, including conditions for upfront payments and final settlements. It is critical for bidders to provide clarity on these terms in their financial proposals.
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