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The tender titled Supply and Installation of Two 42 KL SMC GRP Water Tanks with Base Structure under reference number GEM/2025/B/6074616 is issued by the Ministry of Railways, specifically under the jurisdiction of the Railways Public Sector Undertakings. This document outlines the procurement requirements for the supply and installation of two 42 KL capacity SMC (Structural Modified Composite) Panel water tanks, along with their base structures.
Scope of Work and Objectives
The primary scope of work encompasses the successful supply and installation of SMC panel water tanks with a specified capacity, ensuring that they meet the necessary operational and technical guidelines. The main objectives are to enhance water storage capabilities for the intended facilities and improve reliability in water supply within the designated areas. Additionally, this project will involve the construction of an elevated platform base that will support the water tanks, ensuring optimal structural integrity and accessibility.
Eligibility Criteria
To qualify for this tender, bidders must adhere to certain eligibility requirements. These include being a registered entity with appropriate certifications related to construction and installation of water tanks. Additionally, past experience in similar projects and compliance with industry standards is required, demonstrating capability in providing satisfactory services that meet the technical specifications set forth in the tender documents.
Technical Requirements
Bidders must ensure their proposals align with the defined technical requirements, which include compliance with SMC water tank specifications, adherence to quality standards, and the ability to demonstrate effective execution strategies for the installation process. The bidders should also possess the technical expertise necessary to handle all installation and structural requirements associated with the construction of the base for the water tanks.
Financial Requirements
The financial framework of this tender mandates that all bidders provide a comprehensive breakdown of costs associated with the project. Financial requirements include submission of a detailed price evaluation that must encapsulate all supply chain elements such as materials, labor, and any overhead costs required for the installation process. Furthermore, bidders must also demonstrate financial stability through relevant documentation and banker’s certifications.
Document Submission Details
Prospective bidders are required to submit all pertinent documentation electronically through the designated portal as specified in the tender release. This includes tender proposals, financial records, compliance documents, and any other necessary certifications that attest to their eligibility. All documents must adhere to the accepted document formats outlined in the tender, ensuring compliance with submission guidelines.
Special Provisions
This tender includes special provisions aimed at benefiting Micro, Small, and Medium Enterprises (MSEs) and startups. Specific procurement policies are in place that encourages participation from these segments, promoting inclusive growth and competitiveness in the supply chain. Exact details on these provisions are delineated within the tender documents to ensure transparency and accessibility for eligible bidders.
Evaluation Process
The evaluation of proposals will be conducted through a systematic process, assessing both technical and financial components as per the compliance requirements. All submitted bids will be rated on a scale that considers past performance, quality of materials proposed, and overall pricing structure. Bidders will be notified of the results after the completion of the evaluation process, ensuring that all stakeholders are informed.
Delivery Locations
Materials and installations will be situated at specified delivered locations as indicated in the bid documentation. Bidders must ensure their pricing accounts for delivery costs to these locations, thereby avoiding any unforeseen expenses post-evaluation.
Contact Information
For further inquiries or clarification regarding the tender, bidders are encouraged to consult the official Ministry of Railways contact points as provided in the tender documentation. It is essential to engage through the proper channels to facilitate effective communication.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
The eligibility requirements include being a registered entity, holding the necessary certifications related to the supply and installation of water tanks, and having prior experience in similar projects. Bidders should also demonstrate compliance with industry standards and show substantial financial stability via required documentation.
Bidders must provide a range of required certificates, including proof of registration as a contractor, quality assurance certifications for materials, and any safety compliance documents relevant to installation processes. Additionally, financial stability certificates from banks must be included to validate the entity’s capability to undertake the project.
To begin the registration process, potential bidders must sign up on the designated procurement portal associated with the Ministry of Railways. This involves creating a user profile that incorporates relevant business details and uploading requisite documentation for verification processes.
Submission documents must be provided in specific accepted document formats, typically including PDF for proposals, Excel for financial submissions, and scanned copies of certifications. The guidelines specify clarity and readability to ensure compliance throughout the evaluation process.
The payment terms entail a structured schedule that is usually linked to project milestones achieved during the installation facility. Additionally, a performance security deposit is required, which functions as a guarantee for the timely and satisfactory execution of contracted obligations, providing assurance to the Ministry of Railways.
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