Rural Engineering Service Department, Uttarakhand, Tenders (GEM/2025/B/6154988)
active pa wall speakers,loud speacker mangement system,mixing desk,gooseneck microphone,wirless mic
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Tender Title: SOUND SYSTEM
Tender Reference Number: GEM/2025/B/6154988
Issuing Authority/Department: Rural Engineering Service Department, Uttarakhand
Scope of Work and Objectives
The objective of this tender is to procure a comprehensive sound system for various applications. The tender encompasses a wide range of equipment including active PA wall speakers, loudspeaker management systems, mixing desks, gooseneck microphones, wireless microphones, and other related accessories. This system is intended to enhance audio quality for events, meetings, and operational functions managed by the Rural Engineering Service Department, ensuring that all audio outputs meet high standards of performance and clarity.
Eligibility Criteria
To submit a bid for this tender, bidders must fulfill specific eligibility requirements, which include being a registered entity with relevant experience in supplying audio equipment. Each bidder needs to meet the minimum technical specifications laid out in the documentation, demonstrating capability and reliability in providing sound systems and related services.
Technical Requirements
The technical specifications of the SOUND SYSTEM include the provision of:
- Active PA wall speakers
- Loudspeaker management systems
- Mixing desks
- Gooseneck microphones
- Wireless microphones
- 4 channel wireless microphone systems
- Speaker stands
- Interactive flat panels
- 20 MTR high-speed HDMI cables
Bid submissions must incorporate equipment that adheres to industry standards, ensuring quality and reliability. Detailed technical datasheets and compliance certificates must accompany the bid documents.
Financial Requirements
Bidders are required to submit a thorough financial proposal, including itemized pricing for all components of the sound system; compliance with pricing structures and guidelines specified in the tender documentation is essential. This includes providing details on payment terms, warranty obligations, and potential additional costs associated with delivery or installation.
Document Submission Details
All required documentation must be submitted electronically as per the guidelines outlined in the tender invitation. Bidders should ensure that their submissions include technical specifications, financial quotes, and eligibility proofs in acceptable formats to avoid disqualification.
Special Provisions
The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) by providing certain advantages during the evaluation process. Startups in the relevant sectors may also be given special consideration, which can enhance their opportunities to secure the tender.
Evaluation Process
Bids will be evaluated based on comprehensive criteria including technical compliance, pricing, and the overall ability to meet specified requirements. The evaluation committee will assess submissions on their merit and ensure that the selected vendor can deliver the SOUND SYSTEM in a timely manner.
Delivery Locations
The successful bidder will be required to deliver the sound system to designated locations as specified by the Rural Engineering Service Department within Uttarakhand.
Contact Information
For any inquiries related to this tender, please contact the issuing authority directly. Specific contact details will be provided within the formal bid documentation for clarity and facilitation of communication.
This tender invites all qualified entities to participate actively in the proposal process for the SOUND SYSTEM, thereby contributing to the improvement of audio services provided by the Rural Engineering Service Department in Uttarakhand.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
5 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- Bidder Turnover
- Certificate (Requested in ATC)
- OEM Authorization Certificate
- OEM Annual Turnover
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity, with demonstrable experience in providing sound systems and related components. Participants should be compliant with the specified technical and financial obligations outlined in the tender documents.
Bidders must present valid certifications that confirm compliance with technical specifications and standards related to audio equipment. This may include international quality standards ISO or equivalent, as well as compliance documents demonstrating adherence to safety regulations.
Interested bidders must register an account on the relevant procurement platform, fill out the registration form with accurate details, and submit necessary documentation to ensure their eligibility for taking part in the tender. Once registered, they can access the tender documentation for submission.
Submissions must be made in electronic format, with PDF being the preferred format for most documents. The tender specifications may detail additional acceptable formats; bidders should adhere strictly to these guidelines to avoid disqualification.
Recognizing the vital role of MSEs in the economy, this tender includes provisions that allow for relaxed criteria in terms of technology and financial requirements. MSEs may also enjoy benefits during the evaluation stage, leading to competitive advantages in securing the tender.
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