Surat Municipal Corporation Tender for 5-Year Fire Fighting System Maintenance - Open Procurement
Surat Municipal Corporation invites qualified contractors to participate in a **five-year maintenance contract** for fire fighting systems at key municipal buildings in Sarthana zone. This **open tender** offers an excellent opportunity for firms specializing in fire safety, maintenance, and building safety services to secure a long-term government contract. The project involves routine inspections, servicing, and compliance assurance for fire alarm systems, extinguishers, and sprinkler setups, ensuring ongoing safety and regulatory adherence. With a project value estimated at INR 27.83 lakhs, bidders must meet eligibility criteria, submit all required documents, and adhere to specified deadlines. The tender process emphasizes transparency, technical excellence, and cost competitiveness. Bidders are encouraged to participate early, attend training sessions, and prepare comprehensive proposals to win this significant municipal contract aimed at enhancing fire safety infrastructure in Surat.
Details
Financial
Technical
Scope of Work
The scope of work involves the annual maintenance and servicing of fire fighting systems installed at the Sarthana Administrative Building and Valak Health Center. Key deliverables include:
- Routine inspection and testing of fire alarm and suppression systems
- Replacement of faulty components and refilling of fire extinguishers
- Ensuring compliance with safety standards and municipal regulations
- Maintaining detailed service logs and reports
The process involves the following steps:
- Initial Inspection: Conduct a comprehensive assessment of existing fire systems.
- Preventive Maintenance: Perform scheduled checks, cleaning, and testing.
- Corrective Actions: Address any faults identified during inspections.
- Documentation: Record all activities and findings.
- Reporting: Submit periodic maintenance reports to the Surat Municipal Corporation.
Technical Specifications
The fire fighting systems to be maintained include fire alarms, extinguishers, and sprinkler systems, all compliant with municipal safety standards. Technical parameters include:
- Fire alarm systems with addressable control panels
- Fire extinguishers of ABC type, 6-9 kg capacity
- Sprinkler systems conforming to IS standards
Procedures involve:
- Testing and calibration of alarm panels
- Refilling and servicing extinguishers
- Checking sprinkler head operation and pressure levels
- Ensuring all systems are operational and compliant
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- Use approved spare parts
- Follow manufacturer guidelines
- Document all maintenance activities
- Conduct safety checks after each service
Financial Requirements
The estimated project cost is approximately INR 27,83,737.35. The financial proposal should include a detailed breakdown:
| Cost Component | Amount (INR) |
|---|---|
| Service Charges | To be quoted |
| Spare Parts | To be quoted |
| Miscellaneous | To be quoted |
Bidders must ensure their financial proposals are competitive and compliant with the tender guidelines. All costs should be inclusive of applicable taxes.
Evaluation Criteria
Bids will be evaluated based on:
| Criteria | Maximum Score | Weightage |
|---|---|---|
| Technical competence | 50 | 50% |
| Past experience | 30 | 30% |
| Cost-effectiveness | 20 | 20% |
Industry & Sector Information
Primary Industry
Sectors
Related Industries
Target Audience
Tender Documents
2 DocumentsTender Stages
Tender Stages
| stage name | minimum forms for submission |
|---|---|
| Preliminary Stage | 0 |
| Commercial Stage | 0 |
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Frequently Asked Questions
The bid submission deadline is 07-07-2025 at 6:00 PM. Bidders must upload all required documents before this time via the nProcure portal to be considered.
Bidders must submit the Scan Copy of Tender Fee, EMD (INR 28,000), and all documents as per tender conditions, including relevant experience certificates and certifications. All documents should be in the prescribed format.
The scope includes routine inspection, testing, refilling, and servicing of fire alarm systems, extinguishers, and sprinkler systems at specified municipal buildings. The work ensures ongoing safety compliance and operational readiness.
Bids are evaluated based on technical competence (50%), past experience (30%), and cost (20%). The highest scoring bid, meeting all criteria and minimum thresholds, will be awarded the contract.
Yes, free vendor training sessions are organized every Saturday at (n)Code Solutions, Ahmedabad, to assist bidders with online bid submission procedures and technical queries.