Tender Title: Supply of 16 Nos 3 Ton Electric Forklifts with 7 Years Annual Maintenance Contract
Reference Number: GEM/2025/B/6119548
Issuing Authority/Department: AAI Cargo Logistics and Allied Services Co Ltd, under the Ministry of Civil Aviation

The scope of work encompasses the procurement of 16 units of 3 Ton Electric Forklifts to be utilized at the AAICLAS facility located at Chennai Airport. The successful bidder will not only supply the forklifts but will also be responsible for providing an Annual Maintenance Contract (AMC) for a period of seven years. This comprehensive service requirement aims to ensure that all equipment remains operational and efficient throughout the contract duration.

Objectives

The primary objectives of this tender include:

• The acquisition of high-quality 3 Ton Electric Forklifts that meet industry standards.
• Establishing a reliable maintenance schedule to guarantee optimal performance and longevity of the equipment.
• Supporting the operational needs at Chennai Airport to enhance cargo logistics efficiency.

Eligibility Criteria

Interested bidders must meet the following eligibility criteria:

• Be a registered entity capable of providing the required forklifts and maintenance services.
• Possess relevant experience in supplying similar equipment within the aviation or logistics sectors.
• Ensure compliance with industry standards and regulations pertaining to forklift operations.

Technical Requirements

Bidders must adhere to specific technical requirements including:

• Compliance with national and international safety standards.
• Provision of detailed specifications for the Electric Forklifts, including specifications for load capacity, durability, and power management.
• Adequate training and documentation for operational personnel.

Financial Requirements

Bidders should present a comprehensive financial proposal that includes:

• A competitive pricing structure for the supply and maintenance of the forklifts.
• Details of any required upfront payments, including Earnest Money Deposit (EMD) details, if applicable.
• Clearly defined payment terms and conditions aligning with standard procurement practices.

Document Submission Details

Bids must be submitted electronically through the designated government e-procurement portal. All required documentation, including technical proposals, financial bids, and compliance certifications, should be uploaded in the specified formats. The tender will accept submissions from duly registered bidders only, ensuring compliance with accepted document formats.

Special Provisions

The tender includes special provisions for Micro, Small, and Medium Enterprises (MSEs) and Startups. Bidders falling under these categories may enjoy benefits such as reduced financial requirements and priority in the evaluation process, enabling broader participation in government procurement.

Evaluation Process

The evaluation process will involve:

• Scrutiny of each submitted bid against the set eligibility and technical criteria.
• Rigorous assessment of financial proposals based on the total cost and payment terms.
• Final selection based on the highest scoring bidder, ensuring value for money while satisfying the operational requirements at Chennai Airport.

Delivery Locations

The delivery location for the supplied forklifts will be the AAICLAS facility at Chennai Airport. Bidders must include transportation logistics in their proposals to ensure timely operation readiness.

Contact Information

For additional clarifications or inquiries regarding the tender, interested parties should refer to the official contact section of the government e-procurement portal. No misleading contact information will be provided here.

This tender presents an excellent opportunity for suppliers to engage in providing essential logistics infrastructure at a pivotal aviation hub. Bidders are encouraged to prepare thorough proposals that meet the technical and financial demands of the tender, ensuring compliance and efficiency.