Tender Timeline
Tender Title: Motor Insurance Service
Tender Reference Number: GEM/2025/B/6110790
Issuing Authority/Department: Airports Authority of India (AAI) under the Ministry of Civil Aviation
The current tender invites bids for the provision of Motor Insurance Services specifically designed for vehicles exceeding 2500 CC as per the applicable Automated Tender Conditions (ATC). The objective of this tender is to ensure that all vehicles operated by the Airports Authority of India are adequately insured, mitigating risks associated with unexpected damages and liabilities.
Scope of Work and Objectives
The selected bidder will be responsible for offering comprehensive motor insurance services that cover various risks such as accidents, theft, and third-party liabilities. The services should include policy issuance, claims processing, and continuous support during the policy period. Furthermore, the bidder should provide proper consultation on risk management and vehicle safety to minimize future claims.
Eligibility Criteria
To participate in the tender, bidders must adhere to the following eligibility requirements:
- Must be a registered insurance service provider with necessary licenses to operate in the field.
- Proven experience in providing motor insurance services for similar contracts.
- Compliance with local regulations and standards governing motor insurance services.
Technical Requirements
Bidders are expected to submit proposals that include:
- Detailed documentation of insurance products offered.
- Evidence of financial stability and capacity to handle claims.
- Capability to manage a diverse range of claims, including third-party liabilities.
Financial Requirements
The financial aspect of bids must provide a clear breakdown of premiums and associated costs. Earnest Money Deposit (EMD) must also be specified as required, ensuring the financial credibility of the bidding party.
Document Submission Details
All proposals and required documentation must be submitted electronically via the designated online portal. Bidders must ensure that all documents meet the acceptable formats as outlined in the tender details.
Special Provisions
Micro, Small, and Medium Enterprises (MSEs) and startups are encouraged to apply. The tender incorporates special provisions that favor MSEs in terms of eligibility and evaluation criteria, promoting inclusivity and fair competition.
Evaluation Process
Proposals will be evaluated based on several criteria including financial viability, technical merit, and the ability to adhere to the requirements set forth. The final selection will hinge on a thorough comparison of submitted bids, ensuring the best value for the Airports Authority of India.
Delivery Locations
The motor insurance services will apply to all vehicles operated by the Airports Authority of India across various locations, with a focus on compliance with local regulations pertaining to vehicle insurance and safety.
Contact Information
For additional inquiries regarding the tender, contact details for the Airports Authority of India are available on their official website. Bidders are advised to check the website frequently for any updates related to the tender process.
This tender presents a significant opportunity for qualified insurance providers to partner with a leading entity in the aviation sector while ensuring the seamless operation of essential services.
General Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Additional Doc 1 (Requested in ATC)
- Additional Doc 2 (Requested in ATC)
- Additional Doc 3 (Requested in ATC)
- Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Corrigendum Updates
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Frequently Asked Questions
The eligibility requirements include being a registered insurance service provider with valid certifications to operate in the motor insurance field. Bidders must demonstrate prior experience in managing motor insurance for large vehicles and comply with applicable local regulations. Furthermore, all bidders are expected to showcase financial stability and an established track record in claims handling.
To qualify for this tender, bidders must hold appropriate licenses and certifications required for motor insurance services. This may include regulatory licenses issued by government bodies as well as certifications proving the company’s ability to provide insurance services, including compliance with both local and national standards.
The registration process involves signing up with the tender portal of the Airports Authority of India, where bidders must submit their details and required documents electronically. It is crucial that all documentation is prepared in accepted formats for a smooth submission process. Once registered, bidders can then submit their bids for the motor insurance services.
Bid proposals must reflect a clear financial structure, including comprehensive details of the Earnest Money Deposit (EMD) as well as a breakdown of premium costs. Additionally, bidders should provide evidence of financial health demonstrating their capacity to handle potential claims and liabilities.
MSEs have distinct advantages in this tender context, as the evaluation criteria favor such entities to promote fair competition. The special provisions ensure that MSEs can participate more easily, including reduced eligibility barriers and potential score advantages during the evaluation phase, thereby fostering inclusivity in procurement initiatives.
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