SITC of Videowall at Chennai Airport

Speaker for IT Conference Hall,Amplifier for IT Conference Hall,DSP with Control system for IT Conf

Goods
Qty:90
EMD: ₹12.2 Lakh
EST Bid: ₹4.1 Crore

Tender Timeline

Tender Issue
June 5, 2025 at 1:50 PM

Tender Title: SITC of Videowall at Chennai Airport

Tender Reference Number: 15c61c9e0
Issuing Authority: Airports Authority of India (AAI)
Department: Ministry of Civil Aviation

The SITC of Videowall at Chennai Airport tender is an initiative by the Airports Authority of India to enhance the visual and communication capabilities within the IT Conference Hall at Chennai Airport. This project aims to support various IT functions through the installation of advanced audiovisual equipment, thus facilitating better communication and engagement during conferences and events.

Scope of Work and Objectives

The project will cover the Supply, Installation, Testing, and Commissioning (SITC) of a comprehensive audiovisual setup. The scope of work includes:

  • Providing high-quality speakers, amplifiers, and DSP with control systems for the IT Conference Hall.
  • Integrating a 32x32 channels Dante license, along with various microphones, receivers, and video capture devices.
  • Installation of advanced LED walls, matrix switchers, and networked docks to enhance the overall audiovisual setup.
  • Ensuring the setup is compatible with modern technologies, such as wireless presentation systems and mini PCs equipped with wireless input devices.

The objective is to create an efficient and user-friendly audiovisual system that meets the needs of various stakeholders during corporate and educational events.

Eligibility Criteria

To participate in the bidding process, the bidders must meet the following eligibility criteria:

  • Bidder must be a registered entity with relevant certifications.
  • Previous experience in supplying and installing similar audiovisual equipment in significant projects.
  • Technical capability to provide after-sales support and maintenance for the equipment supplied.

Technical Requirements

All equipment specifications must adhere to industry standards to ensure superior performance. The technical requirements include:

  • Professional-grade sound systems with support for network connectivity.
  • High-definition video walls with minimum resolutions configured for the intended applications.
  • Compliance with international standards regarding safety and quality.

Financial Requirements

Bidders must demonstrate financial stability to support the project. Required financial documents include:

  • Audited financial statements for the last three years.
  • Proof of adequate insurance coverage for the installation process.
  • An Earnest Money Deposit (EMD) as specified in the tender documents to safeguard the interests of both parties.

Document Submission Details

All bids must be submitted electronically through the designated portal. Key submission details include:

  • Complete bid proposal along with technical and financial documentation.
  • Certificates proving eligibility and compliance with technical specifications.
  • Format for submission: Documents must be provided in PDF and Excel formats as required.

Special Provisions

Particular consideration will be granted to Micro, Small and Medium Enterprises (MSMEs) and startups, encouraging their participation in the tendering process. They may avail of specific benefits like reduced eligibility criteria and exclusive advantages during the selection process.

Evaluation Process

Bids will be evaluated based on:

  • Adherence to technical specifications.
  • Cost-effectiveness.
  • Strength of previous experience and support services.

The selection will ensure that only the most competent contractor is chosen to execute the project efficiently.

Delivery Locations

The installation of all equipment and systems will take place at the IT Conference Hall located within Chennai Airport's premises.

Contact Information

For queries regarding the tender, details about the specific contact personnel will be provided in the final published tender document, ensuring all stakeholders have access to necessary information.

Tender BOQ Items

53 Items
1.

Speaker for IT Conference Hall

Qty:6
Unit:nos
90
2.

Amplifier for IT Conference Hall

Qty:1
Unit:nos
90
3.

DSP with Control system for IT Conference Hall

Qty:1
Unit:nos
90
4.

32x32-channels Dante license for IT Conference Hall

Qty:1
Unit:nos
90
5.

Wireless Boundary Microphone for IT Conference Hall

Qty:12
Unit:nos
90
6.

Quad-Channel Digital Wireless Receiver for IT Conference Hall

Qty:4
Unit:nos
90
7.

Rechargeable Battery for IT Conference Hall

Qty:1
Unit:lumpsum
90
8.

4-UP NETWORKED DOCK for IT Conference Hall

Qty:1
Unit:nos
90
9.

8-UP NETWORKED DOCK for IT Conference Hall

Qty:1
Unit:nos
90
10.

Digital Handheld Wireless Microphone for IT Conference Hall

Qty:2
Unit:nos
90
11.

Lavlier Microphone with Body pack transmitter for IT Conference Hall

Qty:2
Unit:nos
90
12.

Earset Headworn Microphone with Body pack transmitter for IT Conference Hall

Qty:1
Unit:nos
90
13.

LED WALL for IT Conference Hall

Qty:1
Unit:nos
90
14.

Matrix Switcher with Audio Matrix for IT Conference Hall

Qty:1
Unit:nos
90
15.

HDMI2.0 Extender for IT Conference Hall

Qty:1
Unit:lumpsum
90
16.

HDMI to USB video capture device for IT Conference Hall

Qty:1
Unit:nos
90
17.

CAT 6a or 7 Extender for IT Conference Hall

Qty:1
Unit:nos
90
18.

Wireless presentation system for IT Conference Hall

Qty:1
Unit:nos
90
19.

Mini PC with wireless keyboard and mouse for IT Conference Hall

Qty:1
Unit:nos
90
20.

Camera for IT Conference Hall

Qty:1
Unit:nos
90
21.

SOFTWARE for IT Conference Hall

Qty:1
Unit:nos
90
22.

Network switch for IT Conference Hall

Qty:1
Unit:nos
90
23.

Touch Screen with necessary software for IT Conference Hall

Qty:1
Unit:nos
90
24.

AV Rack for IT Conference Hall

Qty:1
Unit:nos
90
25.

Cables and Accessories for IT Conference Hall

Cables and Accessories for IT Conference Hall

Qty:1
Unit:lumpsum
90
26.

LED WALL for IT Training room

Qty:1
Unit:nos
90
27.

Matrix Switcher with Audio Matrix for IT Training room

Qty:1
Unit:nos
90
28.

HDMI2.0 Extender for IT Training room

Qty:1
Unit:lumpsum
90
29.

HDMI to USB video capture device for IT Training room

Qty:1
Unit:nos
90
30.

CAT 6a or7 Extender for IT Training room

CAT 6a or 7 Extender for IT Training room

Qty:1
Unit:nos
90
31.

Wireless presentation system for IT Training room

Qty:1
Unit:nos
90
32.

Mini PC with wireless keyboard and mouse for IT Training room

Qty:1
Unit:nos
90
33.

Camera for IT Training room

Qty:1
Unit:nos
90
34.

Controller for IT Training room

Qty:1
Unit:nos
90
35.

Network switch for IT Training room

Qty:1
Unit:nos
90
36.

Touch Screen with necessary software for IT Training room

Qty:1
Unit:nos
90
37.

AV Rack for IT Training room

Qty:1
Unit:nos
90
38.

Cables and Accessories for IT Training room

Qty:1
Unit:lumpsum
90
39.

LED WALL for Airport Director Room

Qty:1
Unit:nos
90
40.

HDMI 2.0 Extender for Airport Director Room

Qty:1
Unit:lumpsum
90
41.

HDMI to USB video capture device for Airport Director Room

Qty:1
Unit:nos
90
42.

Wireless presentation system for Airport Director Room

Qty:1
Unit:nos
90
43.

All in One Video Conference System for medium to large rooms for Airport Director Room

Qty:1
Unit:nos
90
44.

Mini PC with wireless keyboard and mouse for Airport Director Room

Qty:1
Unit:nos
90
45.

Cables and Accessories for Airport Director Room

Qty:1
Unit:lumpsum
90
46.

CAMC for Speaker BOQ item no.1

Qty:3
Unit:years
1095
47.

CAMC for Amplifier BOQ item no.2

Qty:3
Unit:years
1095
48.

CAMC for DSP with Control System BOQ item no.3

Qty:3
Unit:years
1095
49.

CAMC for Wireless Boundary Microphone BOQ item no.5

Qty:3
Unit:years
1095
50.

CAMC for Quad-Channel Digital Wireless Receiver BOQ item no.6

Qty:3
Unit:years
1095
51.

CAMC for Digital Handheld Wireless Microphone BOQ item no.10

Qty:3
Unit:years
1095
52.

CAMC for Lavlier Microphone with Body pack transmitter BOQ item no.11

Qty:3
Unit:years
1095
53.

CAMC for Ear set Head worn Microphone with Body pack transmitter BOQ item no.12

Qty:3
Unit:years
1095

General Information

Item Category
Speaker for IT Conference Hall , Amplifier for IT Conference Hall , DSP with Control system for IT Conference Hall , 32x32-channels Dante license for IT Conference Hall , Wireless Boundary Microphone for IT Conference Hall , Quad-Channel Digital Wireless Receiver for IT Conference Hall , Rechargeable Battery for IT Conference Hall , 4-UP NETWORKED DOCK for IT Conference Hall , 8-UP NETWORKED DOCK for IT Conference Hall , Digital Handheld Wireless Microphone for IT Conference Hall , Lavlier Microphone with Body pack transmitter for IT Conference Hall , Earset Headworn Microphone with Body pack transmitter for IT Conference Hall , LED WALL for IT Conference Hall , Matrix Switcher with Audio Matrix for IT Conference Hall , HDMI2.0 Extender for IT Conference Hall , HDMI to USB video capture device for IT Conference Hall , CAT 6a or 7 Extender for IT Conference Hall , Wireless presentation system for IT Conference Hall , Mini PC with wireless keyboard and mouse for IT Conference Hall , Camera for IT Conference Hall , SOFTWARE for IT Conference Hall , Network switch for IT Conference Hall , Touch Screen with necessary software for IT Conference Hall , AV Rack for IT Conference Hall , Cables and Accessories for IT Conference Hall , LED WALL for IT Training room , Matrix Switcher with Audio Matrix for IT Training room , HDMI2.0 Extender for IT Training room , HDMI to USB video capture device for IT Training room , CAT 6a or7 Extender for IT Training room , Wireless presentation system for IT Training room , Mini PC with wireless keyboard and mouse for IT Training room , Camera for IT Training room , Controller for IT Training room , Network switch for IT Training room , Touch Screen with necessary software for IT Training room , AV Rack for IT Training room , Cables and Accessories for IT Training room , LED WALL for Airport Director Room , HDMI 2.0 Extender for Airport Director Room , HDMI to USB video capture device for Airport Director Room , Wireless presentation system for Airport Director Room , All in One Video Conference System for medium to large rooms for Airport Director Room , Mini PC with wireless keyboard and mouse for Airport Director Room , Cables and Accessories for Airport Director Room , CAMC for Speaker BOQ item no.1 , CAMC for Amplifier BOQ item no.2 , CAMC for DSP with Control System BOQ item no.3 , CAMC for Wireless Boundary Microphone BOQ item no.5 , CAMC for Quad-Channel Digital Wireless Receiver BOQ item no.6 , CAMC for Digital Handheld Wireless Microphone BOQ item no.10 , CAMC for Lavlier Microphone with Body pack transmitter BOQ item no.11 , CAMC for Ear set Head worn Microphone with Body pack transmitter BOQ item no.12
Ministry Name
Ministry of Civil Aviation
Department Name
Airports Authority of India (AAI)
Organisation Name
Airports Authority Of India

Financial Information

Estimated Bid Value
₹4,07,93,944.00
EMD Amount
₹12,23,818.00
OEM Average Turnover
₹1,632.00 Lakh (s)
Minimum Turnover
₹122.00 Lakh (s)
Bid Offer Validity
180 (Days)
Past Performance
40 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Inspection Required
Yes
Technical Clarifications Time
3 Days

Tender Documents

6 Documents
GeM-Bidding-7924137.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
Buyer uploaded ATC documentATC ATC
Other DocumentsOTHER
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • Certificate (Requested in ATC)
  • OEM Authorization Certificate
  • OEM Annual Turnover
  • Additional Doc 1 (Requested in ATC)
  • Additional Doc 2 (Requested in ATC)
  • Additional Doc 3 (Requested in ATC)
  • Additional Doc 4 (Requested in ATC)
  • Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements for this tender include being a registered entity in compliance with relevant laws, proven expertise in the installation of audiovisual systems, and a track record of successful project completions. Further, bidders are required to provide certified documents verifying their qualifications.

Yes, bidders must submit various certificates, including registration certificates, quality assurance certifications, and any relevant compliance documentation that meets the technical specifications outlined in the tender. These documents are crucial for establishing the bidder’s credibility and operational capability.

All submission documents need to be provided in specified formats, primarily PDF for text-based documents and Excel for financial bid details. It is essential to ensure that all uploaded files are accessible and comply with the tender’s stipulated guidelines.

Bidders are required to submit an Earnest Money Deposit (EMD) along with their proposals, which acts as security against non-performance. Payment terms will be clarified post-award and could involve milestone-based payments, contingent on the completion of project phases and satisfactory performance.

Yes, there are specific provisions designed to support Micro, Small, and Medium Enterprises (MSMEs) and startups, allowing them to participate more readily. These benefits may include relaxed eligibility criteria and priority consideration during the evaluation process, encouraging innovation and local sourcing under ‘Make in India’ policies.

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