PA SYSTEM ACCESSORIES AND INSTALLATION
Portable PA system,75W Amplifier,120W Amplifier,30W wall speaker,6W wall speaker,Wireless microphon
Tender Timeline
Tender Title: PA SYSTEM ACCESSORIES AND INSTALLATION
Tender Reference Number: 26e884d49
Issuing Authority/Department:
Department of Military Affairs, Ministry of Defence
The Department of Military Affairs under the Ministry of Defence announces a tender for the procurement of Portable PA systems and their accessories. The primary objective of this tender is to secure a reliable supplier for a diverse range of PA system accessories and installation services to enhance audio communication for military and regulatory uses.
Scope of Work and Objectives
The successful bidder will be responsible for supplying a wide array of Portable PA system products, including but not limited to:
- 75W and 120W amplifiers
- 30W and 6W wall speakers
- Wireless and wired microphones
- Gooseneck microphones for conferences
- Central amplifier units and expansion units
- Mixer cum amplifiers (1300W)
- 400W speakers
- Speaker cables, extension boards, and necessary accessories
- Comprehensive installation and commissioning services
Eligibility Criteria
To qualify for participation in this tender, bidders must meet specific eligibility requirements such as being a registered entity and having relevant experience in supplying similar equipment and services. Bidders should also demonstrate compliance with quality and safety standards required by the Ministry of Defence.
Technical Requirements
Suppliers must adhere to strict technical specifications outlined in the tender documentation. This includes compliance with industry standards for audio equipment, installation practices, and warranty details on all products supplied. Vendors are encouraged to provide detailed product parameters to support their submissions.
Financial Requirements
Bidders must present their financial standing, including an Earnest Money Deposit (EMD) as specified in the tender documents. The final contract will reflect competitive pricing based on a comprehensive price evaluation process.
Document Submission Details
All tender documents must be submitted electronically through the designated procurement portal by the specified deadline. Ensure that submissions are provided in accepted formats, including PDF and Word documents, to facilitate smooth evaluation.
Special Provisions
This tender promotes benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in government contracts. Such provisions may include relaxed eligibility criteria and preferential pricing evaluation mechanisms.
Evaluation Process
Tenders will be evaluated based on a structured process that includes compliance with technical specifications, pricing, delivery timelines, and the vendor's track record. A committee will thoroughly examine each proposal to ensure integrity and transparency in the selection process.
Delivery Locations
The successful bidder will be required to deliver the equipment and installation services to specified locations as determined by the Department of Military Affairs.
Contact Information
For any queries regarding the tender, interested parties should refer to the official ministry contact points provided in the full tender documentation. Ensure that all inquiries are directed to the designated contact channels.
Tender BOQ Items
17 ItemsGeneral Information
Financial Information
Evaluation and Technical Information
Tender Documents
4 DocumentsDocuments Required from Seller
- Experience Criteria
- Past Performance
- OEM Authorization Certificate
- Compliance of BoQ specification and supporting document *In case any bidder is seeking exemption from Experience / Turnover Criteria
- the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
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Frequently Asked Questions
The eligibility requirements include being a registered entity in the relevant field, demonstrating prior experience in providing similar audio equipment, and compliance with the quality standards outlined by the Ministry of Defence. Bidders must also possess necessary certifications ensuring that products meet safety and technical specifications.
Participants must provide evidence of certifications that reflect adherence to industry standards, including manufacturer guarantees and compliance with technical specifications for all items supplied. Relevant quality assurance certificates should also be submitted to meet compliance requirements.
To participate in the tender, bidders must register on the government procurement portal. After registration, they can access tender documents and submit their proposals. It is crucial to follow all stipulated procedures to ensure that submissions are considered valid.
All documents submitted must be in accepted document formats, primarily PDF and Word files. Adhering to the specified formats is essential for the successful evaluation of proposals, ensuring that all information is accessible and professionally presented.
The tender includes provisions specifically designed to support MSEs, offering various benefits such as relaxed eligibility criteria and a price preference during the evaluation process. This initiative aligns with government efforts to promote local businesses and ensure equitable participation in public procurement.
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