The tender titled Pipe Band Instruments with reference number GEM/2025/B/5985706 is being issued by the Central Armed Police Forces under the Ministry of Home Affairs. This tender invites eligible vendors to submit bids for the supply of various musical instruments specifically designed for pipe bands. The comprehensive scope of work includes the provision of 149 units of instruments which encompass a diverse range such as: Bag Pipes, Side Drums, Tenor Drums, Bass Drums, Pipe Reeds, Chanter, Drum Sticks, and additional accessories.

Objectives

The primary objective of this tender is to procure high-quality pipe band instruments that not only meet the functional requirements of the Central Armed Police Forces but also comply with specified technical and quality standards. This procurement aims to enhance the musical capabilities of the force, thereby contributing to ceremonial events and cultural performances.

Eligibility Criteria

To participate in this tender, vendors must meet the eligibility requirements including being a registered entity that complies with relevant certification standards. Potential bidders should possess sufficient experience in manufacturing or supplying musical instruments and must adhere to applicable safety and quality norms.

Technical Requirements

The tenders must meet the following technical specifications:

• Instruments should be crafted from high-quality materials that ensure durability and optimum sound quality.
• Each type of instrument must comply with specified quality standards relevant to musical instruments.
• Vendors must provide necessary documentation that aligns with the compliance requirements for the instruments.

Financial Requirements

Bidders are required to present a detailed financial proposal that should include the earnest money deposit (EMD) and outline payment terms. Vendors should also ensure that their pricing structure is competitive and transparent throughout the evaluation process.

Document Submission Details

All bids must be submitted electronically, ensuring that all required documents, including technical proposals and financial bids, are in the accepted formats. Proper submission methods are detailed in the official tender document.

Special Provisions

Provisions have been made to encourage participation from Micro, Small, and Medium Enterprises (MSEs), as well as startups, thereby promoting local manufacturing and compliance with the 'Make in India' policies. These entities may avail benefits during the evaluation process.

Evaluation Process

The evaluation of the bids will be conducted based on predefined criteria ensuring transparency and fairness. Key aspects include the quality of instruments, pricing, technical compliance, and vendor history. Successful bidders will be notified of their selection as part of a detailed evaluation and selection process.

Delivery Locations

The delivery of the instruments must be completed at specified locations provided within the tender document. Selected bidders are expected to adhere to the established timelines for delivery to ensure prompt procurement fulfillment.

Contact Information

For any further inquiries about this tender, please reach out to the Central Armed Police Forces via the official communication channels provided within the tender documentation.