Central Armed Police Forces Tender by Border Security Force (bsf) (f1ac56c9)

File Cover no 999 GSM 550,A4 Size Paper,Pen Blue Hi Pec point 0.7,Pen Red Hi Pec point 0.7,Pen Blue

Kishanganj, Bihar
Goods
Qty:2,632
EST Bid: ₹5.0 Lakh

Tender Timeline

Tender Issue
May 21, 2025 at 4:40 PM

Tender Title: File Cover and Stationery Supply
Tender Reference Number: f1ac56c9
Issuing Authority: Central Armed Police Forces, Ministry of Home Affairs

The objective of this tender is to procure a variety of stationery items and office supplies, specifically focusing on high-quality products including file covers, pens, notebooks, and related stationery goods. The total quantity to be supplied is 2632 units, making it essential for suppliers to meet the demands efficiently and effectively.

Scope of Work and Objectives

The scope of this tender encompasses the following items:

  • File cover (999 GSM, A4 size)
  • Various types of pens (including blue and red hi-pec point pens, gel pens, and disposable pens)
  • Notebooks and drawing sheets
  • Office accessories like staplers, scales, and adhesive products
  • Miscellaneous items such as calculators and color flag markers

The primary goal is to ensure the consistent supply of high-quality stationery that meets operational needs, while also maintaining stringent quality standards throughout the procurement process.

Eligibility Criteria

To be eligible to participate in this tender, vendors must:

  • Be a registered entity with relevant authority.
  • Have experience supplying similar stationery products to government or large private sector clients.
  • Meet financial stability requirements through documented proof such as balance sheets or annual audits.

Technical Requirements

Vendors must ensure that the items supplied comply with the following technical specifications:

  • For file covers: 999 GSM thickness and A4 dimensions.
  • For pens: The ink should be consistent and smear-resistant, offering clear and vivid writing.
  • All items must inspect for durability and usability upon delivery.

Financial Requirements

Participants must also show that they can financially support the undertaking of this supply contract. Documentation, such as bank statements or proof of credit facilities, may be required.

Document Submission Details

Bidders are required to submit their proposals electronically through the designated online portal. The proposal must include:

  • A cover letter detailing the intent to bid.
  • Technical and financial documents as specified in the bid invitation.
  • Any certifications relevant to the products offered.

Special Provisions

The tender is open to Micro, Small, and Medium Enterprises (MSEs) and startups, providing them with an opportunity to participate in government procurements under beneficial terms. There may be specific relaxations in certain eligibility criteria to encourage participation from these entities.

Evaluation Process

The evaluation will include both technical and financial assessments. Each bid will be reviewed based on compliance with the stated requirements, quality of offered products, and competitive pricing. Bidders will be notified of the results post-evaluation, and those selected will proceed to final negotiation stages.

Delivery Locations

The successful vendor must be able to deliver the items to designated sites as stipulated by the Central Armed Police Forces within the contract terms.

Contact Information

For any queries or clarifications, please reach out to the procurement office at the Ministry of Home Affairs through the official communication channels listed in the tender documents.

Each vendor wishing to participate must ensure they adhere strictly to all submission guidelines and requirements as stipulated to ensure their bid is considered.

Tender BOQ Items

36 Items
1.

File Cover no 999 GSM 550

Qty:1000
Unit:nos
10
2.

A4 Size Paper

Qty:75
Unit:rim
10
3.

Pen Blue Hi Pec point 0.7

Qty:40
Unit:nos
10
4.

Pen Red Hi Pec point 0.7

Qty:20
Unit:nos
10
5.

Pen Blue Add Gel Pen

Qty:70
Unit:nos
10
6.

Refil Blue Add Gel Pen

Qty:50
Unit:nos
10
7.

Pen Blue Reynold Trimax

Qty:70
Unit:nos
10
8.

Refil Blue Reynold Trimax

Qty:50
Unit:nos
10
9.

Pen Blue Reynolds

Qty:50
Unit:nos
10
10.

Pen Red Reynolds

Qty:50
Unit:nos
10
11.

Rifle Blue Reynolds

Qty:50
Unit:nos
10
12.

Rifle Red Reynolds

Qty:50
Unit:nos
10
13.

Pen Blue Use and throw

Qty:150
Unit:nos
10
14.

Pen Red Use and throw

Qty:50
Unit:nos
10
15.

Blue Ink V7 Pilot Pen

Qty:4
Unit:pkt
10
16.

Pocket Dairy Doms wiro binding note book

Qty:25
Unit:nos
10
17.

Pokar

Qty:20
Unit:nos
10
18.

Erasar

Qty:100
Unit:nos
10
19.

Sharpner

Qty:100
Unit:nos
10
20.

Colour Flag

Qty:50
Unit:nos
10
21.

Pen Stand

Qty:3
Unit:nos
10
22.

Glossy Paper

Qty:5
Unit:pkt
10
23.

Broucher File

Qty:10
Unit:nos
10
24.

Drawing Sheet

Qty:50
Unit:nos
10
25.

Steel scale

Qty:10
Unit:nos
10
26.

Transparent Tape Big

Qty:50
Unit:nos
10
27.

Transparent Tape Small

Qty:50
Unit:nos
10
28.

Colour Tape

Qty:100
Unit:nos
10
29.

White board Marker Black

Qty:10
Unit:nos
10
30.

Photo sign marker pen

Qty:5
Unit:nos
10
31.

Glue Stick

Qty:50
Unit:nos
10
32.

Liquid Gum

Qty:50
Unit:nos
10
33.

Stapler Pin Small

Qty:50
Unit:pkt
10
34.

Calculator Big Size Casio 14 digits

Qty:5
Unit:nos
10
35.

L Type folders

Qty:10
Unit:nos
10
36.

Transparent A4 Leaf for Information folder

Qty:100
Unit:nos
10

General Information

Item Category
File Cover no 999 GSM 550 , A4 Size Paper , Pen Blue Hi Pec point 0.7 , Pen Red Hi Pec point 0.7 , Pen Blue Add Gel Pen , Refil Blue Add Gel Pen , Pen Blue Reynold Trimax , Refil Blue Reynold Trimax , Pen Blue Reynolds , Pen Red Reynolds , Rifle Blue Reynolds , Rifle Red Reynolds , Pen Blue Use and throw , Pen Red Use and throw , Blue Ink V7 Pilot Pen , Pocket Dairy Doms wiro binding note book , Pokar , Erasar , Sharpner , Colour Flag , Pen Stand , Glossy Paper , Broucher File , Drawing Sheet , Steel scale , Transparent Tape Big , Transparent Tape Small , Colour Tape , White board Marker Black , Photo sign marker pen , Glue Stick , Liquid Gum , Stapler Pin Small , Calculator Big Size Casio 14 digits , L Type folders , Transparent A4 Leaf for Information folder
Ministry Name
Ministry of Home Affairs
Department Name
Central Armed Police Forces
Organisation Name
Border Security Force (bsf)
State
Bihar
City
Kishanganj

Financial Information

Estimated Bid Value
₹5,00,000.00
OEM Average Turnover
₹3.00 Lakh (s)
Bid Offer Validity
100 (Days)
Past Performance
10 %
Arbitration Clause
No
Mediation Clause
No

Evaluation and Technical Information

Evaluation Method
Total value wise evaluation
Inspection Required
Yes
Technical Clarifications Time
2 Days

Tender Documents

4 Documents
GeM-Bidding-7870018.pdfMain Document
BOQ DocumentBOQ BOQ
BOQ DocumentBOQ BOQ
GEM General Terms and Conditions DocumentGEM_GENERAL_TERMS_AND_CONDITIONS

Documents Required from Seller

  • Experience Criteria
  • Past Performance
  • Bidder Turnover
  • OEM Authorization Certificate
  • OEM Annual Turnover *In case any bidder is seeking exemption from Experience / Turnover Criteria
  • the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer

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Frequently Asked Questions

The eligibility requirements include being a registered entity, having relevant experience in supplying similar items, and providing proof of financial stability through documentation.

Bidders are generally required to present certificates that confirm their business registration, tax compliance, and any specific quality certifications that relate to the products being offered.

The registration process typically involves registering on the government procurement portal, submitting relevant documents such as the business entity registration proof, and providing certifications as required by the tender guidelines.

Document submissions must generally be in electronic format. Commonly accepted formats include PDF for scanned documents, and Word or Excel for financial submissions. Specific instructions will be provided in the tender documentation for clarity.

MSEs may benefit from relaxations in the eligibility criteria and result in preferential treatment during the evaluation process to promote equitable participation. Compliance with ‘Make in India’ initiatives further supports local businesses in achieving government contracts.

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