Tender Title: Procurement of Critical Spares for IVTS System

Reference Number: GEM/2025/B/6102318
Issuing Authority: Coal India Limited
Department: Ministry of Coal

The Procurement of Critical Spares for IVTS System tender, represented by reference number GEM/2025/B/6102318, is issued by Coal India Limited, under the Ministry of Coal. This tender aims to enhance operational efficiency and reliability by procuring essential components for the Intelligent Vehicle Tracking System (IVTS) used within the coal mining industry.

Scope of Work and Objectives

The primary objective of this tender is to secure critical spare parts essential for the maintenance and operation of the IVTS system. The scope encompasses:

• Supply of various critical components such as RFID readers, weighbridges, and associated circuitry.
• Ensuring that all supplied equipment meets the specified technical and quality requirements.
• Delivering equipment within stipulated timelines to maintain operational efficiency.

Eligibility Criteria

To qualify for participation in this tender, bidders must adhere to the following eligibility requirements:

• Bidders should be a registered legal entity with the relevant statutory registrations.
• Proven experience in supplying similar components to the mining or heavy machinery sectors.
• Compliance with industry standards and local regulations.
• Financial capability to undertake large-scale procurement contracts.

Technical Requirements

All supplied items must adhere to the specific technical specifications outlined within the tender documentation. These may include, but are not limited to:

• Compatibility with existing IVTS components.
• Compliance with established quality standards for durability and performance.
• Provision of any necessary technical support and after-sales service.

Financial Requirements

Bidders should provide:

• A detailed financial proposal including pricing per item and total bid costs.
• Evidence of financial stability and ability to fulfill the contract financially (e.g., bank statements, financial statements).

Document Submission Details

Submissions must include:

• A completed bid document, signed and dated.
• Supporting documents proving eligibility and financial capability.
• Technical specifications confirming compliance with identified requirements.
• All documents should be submitted in a secure and timely manner as outlined in the tender documentation.

Special Provisions

The tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and start-up businesses by offering special benefits. Bidders from these categories may enjoy preferential treatment during evaluation, ensuring that innovative and cost-effective solutions are recognized.

Evaluation Process

The evaluation of bids will follow a systematic process which includes:

• Preliminary screening based on eligibility documents.
• Technical evaluation based on compliance with specified technical requirements.
• Financial evaluation to assure best value for the procurement.
• Consideration of any benefits provided to MSEs or startups.

Delivery Locations

Successful bidders will be required to deliver the procured items to specified Coal India Limited sites, which will be provided post-announcement of the awarded bids.

Contact Information

For further questions or clarifications, bidders are encouraged to reach out to the designated contact person listed in the tender documentation.

This tender serves as an opportunity for reputable suppliers to provide essential components that will play a critical role in ensuring efficient operations in the coal mining sector in India.