COAL INDIA LIMITED Tender by South Eastern Coalfields Limited (GEM/2025/B/6069138)
READER - RFID,WRITER - RFID,TAG - RFID,SWITCH - 12 GIGABIT,WEIGHBRIDGE CENTRING SYSTEM,RFID READER
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Procurement of 12 Different Spares for IVTS Used at Weighbridges and Boom Barriers
Tender Reference Number: GEM/2025/B/6069138
Issuing Authority/Department: Coal India Limited under the Ministry of Coal
Scope of Work and Objectives: The primary objective of this tender is to procure 12 distinct spare parts specifically designed for Intelligent Vehicle Tracking Systems (IVTS) utilized at weighbridges and boom barriers. The procurement aims to enhance operational efficiency and maintain the operational integrity of weighbridge systems that play a crucial role in vehicle management and monitoring within coal transportation and management frameworks. The anticipated total quantity for procurement is 15,114 units, encompassing various RFID readers, writers, tags, and 12-gigabit switches specifically tailored for weighbridge operations.
Eligibility Criteria: To participate in this tender, bidders must meet several eligibility requirements, including:
- Being a registered entity in compliance with government procurement regulations.
- Demonstrating prior experience and successful delivery of similar goods or services.
- Having the necessary infrastructure and resources to meet project demands.
- Meeting financial stability requirements as specified in the tender documents.
Technical Requirements: Bidders are expected to submit detailed technical specifications for each item offered, ensuring alignment with operational standards required for IVTS. The proposed products must meet strict quality standards and be accompanied by relevant certification to validate performance and reliability. Compliance with industry-accepted quality assurance protocols is mandatory.
Financial Requirements: Bidders must provide proof of financial capability, including detailed pricing breakdowns for all listed items. Additionally, an Earnest Money Deposit (EMD) may be required as part of the submission process, and bidders need to comply with established performance security norms post-award of contract.
Document Submission Details: Prospective bidders should prepare and submit their proposals in the prescribed format mentioned in the official tender documents. All submissions must meet specified deadlines to ensure eligibility. Required documents include technical bids, financial bids, EMD proof, and any certifications requested.
Special Provisions: This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups. Benefits may include reserved procurement opportunities aimed at boosting local businesses and enhancing competition within the tendering process.
Evaluation Process: The evaluation will be conducted based on a two-step approach:
- Initial assessment of technical proposals against outlined specifications and requirements.
- Subsequent financial evaluations of qualified bids post-technical approval, focusing on competitiveness and value.
Delivery Locations: Successful bidders will be required to deliver the procured items to designated weighbridge locations operated by Coal India Limited as specified in the final contract terms.
Contact Information: All inquiries regarding tender specifications and submission requirements should be directed to the issuing authority. Contact details can be found in the tender documentation.
This tender represents a key opportunity for suppliers of advanced technological components critical to the operational success of coal industry management systems.
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Frequently Asked Questions
The eligibility requirements for participating in this tender include being a registered entity, having proven experience in delivering similar products, and meeting financial stability mandates. Bidders must provide documentation supporting these criteria to ensure compliance with the tender specifications.
The technical specifications mandated for the products include compliance with industry quality standards, relevant certification for performance, and specifics related to each RFID component, such as range and durability. Bidders are responsible for ensuring that their offerings meet or exceed these requirements.
An Earnest Money Deposit (EMD) is typically required as part of the submission process. The amount and conditions for the EMD are outlined in the tender documents and must be adhered to in order for bids to be considered valid.
Proposals must be submitted in accordance with the guidelines set out in the official tender documents. The submission should include all required forms and documents, and bidders should ensure that they follow the specified formats to avoid disqualification.
Yes, there are dedicated provisions for Micro, Small, and Medium Enterprises (MSEs) as well as startups. These provisions encourage local participation and may include benefits such as eligibility for reserved procurement opportunities, thereby enhancing competitiveness in the bidding process. Compliance with ‘Make in India’ policies is also a relevant criterion.
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