COAL INDIA LIMITED Tender by Western Coalfields Limited (GEM/2025/B/6123814)

Overview

Tender Title: Custom Bid for Services - Illumination of Production Faces
Reference Number: GEM/2025/B/6123814
Issuing Authority: COAL INDIA LIMITED
Department: Ministry of Coal

Scope of Work and Objectives

This tender outlines the requirements for a Custom Bid for Services related to the illumination of production faces using mobile lighting towers. The project involves the supply and maintenance of 04 mobile lighting towers, each 9 meters in height, equipped with 8 x 400 watt LED luminaries. The illumination is intended for operation over a period of 365 days at the designated HOE Patch of Neeljay D. The primary objective is to enhance operational safety and productivity by ensuring adequate lighting in production zones.

Eligibility Criteria

To qualify for this tender, bidders must meet specific eligibility criteria, which include:

• Registration as a legal entity in India.
• Experience in similar projects involving mobile lighting solutions.
• Compliance with local and national regulations related to procurement and safety standards.

Technical Requirements

Bidders must ensure that the mobile lighting towers adhere to the following technical specifications:

• Height: 9 meters
• Luminaries: 8 units of 400 watt LED each
• Power Source: Trolley mounted DG Set with a capacity of 5KVA to ensure uninterrupted lighting during operations.

The lighting solution must also maintain energy efficiency and meet quality standards reflected in the latest ISO or equivalent certifications.

Financial Requirements

Bidders are required to demonstrate financial stability through the submission of the following:

• Recent financial statements or balance sheets.
• Proof of previous contracts executed in a similar domain and their monetary value.

Document Submission Details

All essential documents must be submitted as part of the bidding process. This includes:

• Technical proposal with detailed specifications.
• Financial proposal outlining pricing and terms.
• Relevant certificates proving eligibility and compliance with industry standards.

Special Provisions

This tender encourages participation from Micro, Small, and Medium Enterprises (MSEs) and startups through various benefits. Specific relaxations may be available under government policies to ensure greater inclusivity in the bidding process.

Evaluation Process

Bids will be evaluated based on the following criteria:

• Technical compliance with the specifications detailed in this tender.
• Financial competitiveness including total cost of ownership.
• Experience and past performance of the bidders.

The evaluation will be performed by an expert panel from the Ministry of Coal, ensuring a fair and transparent assessment.

Delivery Locations

The installation and operation of the mobile lighting towers will primarily take place at the HOE Patch of Neeljay D as specified in the scope of work. Bidders should consider logistics related to this location during their proposal.

Contact Information

Bidders seeking clarifications or further information regarding this tender are encouraged to reach out to the official department contacts as provided in the tender documentation.