Tender Title: Hiring of 02 nos 10 Ton Diesel Driven Truck
Reference Number: GEM/2025/B/6136147
Issuing Authority/Department: Coal India Limited, Ministry of Coal

The tender invites qualified bidders to participate in the hiring of 10 Ton diesel driven trucks for the requirements of Coal India Limited. The scope of work encompasses the provision of two diesel-driven trucks which adhere to all necessary regulatory standards including valid permits, insurances, and fitness certificates as mandated by the Road Transport Organization (RTO). The trucks are to be utilized on a per-day rental basis, factoring in operational requirements for 16 hours a day over a two-year period (approximately 622 days of operation).

Scope of Work and Objectives

The primary objective of this tender is to ensure the availability and maintenance of two 10 Ton capacity diesel trucks that can support the transportation needs of Coal India Limited. The selected service provider will be responsible for providing these vehicles inclusive of two skilled drivers and two helpers capable of efficiently managing day-to-day logistics. Vehicles must be compliant with the fitness norms established by the RTO and should be properly insured to mitigate operational risks.

Eligibility Criteria

To participate in this tender, bidders must meet several eligibility criteria. This includes being a registered entity with the necessary certifications and licenses to operate commercial vehicles. Bidders also need to demonstrate operational experience in similar contracts within the transport services sector. Proper documentation providing proof of eligibility must be submitted accurately as part of the bidding process.

Technical Requirements

The technical requirements for this tender include:

• Provision of trucks that meet RTO standards and have valid permits for commercial use.
• Vehicles must be equipped with necessary safety features.
• Capability to provide skilled drivers and helpers who are trained and experienced in transporting goods safely.

Financial Requirements

Bidders are required to provide a comprehensive quotation that includes daily rental rates for the trucks, total operational cost estimates, and any additional charges that may be applicable. Detailed financial documentation showcasing the financial health and capability of the bidding entity may be requested as part of the submission.

Document Submission Details

All documents must be submitted through the appropriate channels as stipulated in the tender guidelines. Detailed checklists must be adhered to, ensuring that all necessary paperwork is complete. Properly formatted bids that clearly outline pricing structure, technical details, and compliance documents are essential for evaluation.

Special Provisions

This tender offers potential financial benefits for Micro, Small, and Medium Enterprises (MSEs) and startups, encouraging their participation in government tenders. MSE participants may be provided with arrangements that could favor their financial structure, thus supporting local entrepreneurs.

Evaluation Process

Proposals will be evaluated based on a predetermined set of criteria focusing on technical compliance, financial stability, delivery timelines, and overall cost-effectiveness. Bidders can expect a thorough evaluation, ensuring that bids showcasing the capacity to meet the tender's objectives will be prioritized.

Delivery Locations

The services outlined in this tender will be required at various locations under the purview of Coal India Limited. Specific locations will be communicated to the selected bidders post-evaluation.

Contact Information

For any inquiries regarding this tender or the submission process, bidders can refer to the official communication channels provided by Coal India Limited. It is crucial that potential bidders ensure clarity through proper interaction with the designated departmental representatives.